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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
November 14, 2017
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   Sheriff's Office:
 
A. 62440   Discussion, consideration, and approval to appoint Cristina A. Garcia as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of 11/2017 to 12/2017.
 
B. 62375   Sheriff's Office - Operation Stonegarden (1284):
1. Authorization and approval to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2015 Supplemental award of $601,245.48 and authorization for County Judge, as authorized official, to sign (and initial) required documents.
2. Authorization to pay Overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor of the FY 2015 Operation Stonegarden Supplemental.
4. Approval to appropriate the budget for the Sheriff’s Office FY2015 supplemental in the amount of $478,245.48.
5. Authorization and approval to accept an extension in reference to Operation Stonegarden FY 2015. New termination date: February 28, 2018
6. Authorization and approval to accept Supplemental CAP Waiver in reference to Operation Stonegarden FY 2015.
 
C. 62348   2015 Operation Stonegarden (1284) :
1. Authorization and approval to request an extension for Constable PCT #2, Constable PCT #3 and Constable PCT #4 in reference to Operation Stonegarden FY 15. New Termination Date: Dec. 31, 2017
2. Authorization and approval to submit a budget amendment (FRAG) and Price Act Waiver in reference to Operation Stonegarden FY 15.
 
6.   Executive Office:
 
A.   Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 62523   Discussion, consideration and action on request by STC regarding On-Line Degree Program
 
C. 62258   Approval of Certificate of County Judge of Hidalgo County, Texas approving the Issuance of Bonds by the Public Finance Authority for the benefit of Prime Healthcare Foundation and certain of its affiliates, including Knapp Medical Center and Mission Hospital, Inc. with authority for County Judge to sign
 
D. 62481   Approval of Right of Way Permit - Pct. 1:
North Alamo Water Supply Corporation: Monte Alto ISD, Monte Alto, TX;
Proposing a 8" waterline and 4 open cut, from the centerline of First Street. Will open cut Garcia Ave, Hidalgo Ave,Vernon Ave from North to South and First Street West to East a 4' deep.
 
7.   Urban County:
 
A. 62501   1. Requesting approval to re-certify Proyecto Azteca Community Housing Development Organization (CHDO) within the County of Hidalgo.
2. Requesting approval to execute the 2017 HOME/CHDO agreement for Proyecto Azteca
 
B. 62492   1. Requesting approval to re-certify Affordable Homes of South Texas, Inc., a Community Housing Development Organization (CHDO) within the County of Hidalgo.
2. Requesting approval to execute the 2017 HOME/CHDO agreement for Affordable Homes of South Texas, Inc.
 
8.   Health & Human Services Department:
 
A.   Health Care Funding District:
 
1.   Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
B.   Indigent Health Care Program:
 
1.  
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
9.   Elections Administration:
 
A.   Discussion, consideration and action but not limited to Election updates.
 
B. 62505   Official Canvassing of the Election Results for the November 7th, 2017 Constitutional Amendment Election pursuant to Section 67.004 of the Texas Election Code.
 
10.   Precinct #1 - Comm. Fuentes:
 
A. 62479   Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 34 associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356).
 
11.   Precinct #2 - Comm. Cantu:
 
A. 62517   1. Approval to accept a letter of resignation from A. Jimmy Garza, board member of the Hidalgo County Regional Mobility Authority Board.
2. Approval to appoint a member to the Hidalgo County Regional Mobility Authority Board.
 
B. 62515   Discussion, consideration and approval of AEP (American Electric Power) Contribution-In-Aid-of-Construction Agreement for Electric Distribution Services for the installation of Streetlights at Plena Vista Subdivision in Precinct #2.
 
12.   Budget & Management:
 
A. 62516   Colonia Streetlight Program (1100):
Approval of 2017 interfund transfer from Pct 2 Rd Maint (1200) to Colonia Streetlight Program (1100) in the amount of $9,525.67 to fund AEP Contribution-In-Aid-of-Construction-Agreement.
 
13.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Pct. 1
 
1. 62333  
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional services for the following:
b. Presentation of scoring grids (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" and as nominated and approved by CC on 10-31-17 (ai # 62240) in connection with professional Architectural ,Services for Precinct No. 1 Tax Substation.
ROFA Architects, Inc. Milnet Architectural Services, PLLC Gomez, Mendez, Saenz, Inc.
Evaluator 1 96 93 95
Evaluator 2 97 95 93
Evaluator 3 98 96 94
Evaluator 4 93 90 91
Evaluator 5 95 95 92
Average Score 95.8 93.8 93.0
Ranking

b2. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" and as nominated and approved by CC on 10-31-17 (ai #62240) in connection with professional Construction Management Services for Precinct No. 1 Tax Substation.
SAMES Inc. B2Z Engineering, LLC L & G Consulting Engineers, Inc.
Evaluator 1 93 98 95
Evaluator 2 95 97 96
Evaluator 3 94 98 96
Evaluator 4 89 97 91
Evaluator 5 91 93 97
Average Score 92.4 96.6 95.0
Ranking

c. Authority for the Purchasing Dept. to negotiate a professional services contracts with the number one (1) ranked firms for the disciplines herein: Architectural Services:____________________;Construction Management _____________________.
 
2. 62462  
Requesting approval of final negotiated "on call basis" agreement with Quintanilla, Headley & Associates for the provision of Surveying Services for Precinct No. 1 [HCCC of 10-24-17 R-AI#62232.
 
B.   Pct. 4
 
1. 62320  
Requesting to reject all bids received for: Memorial Park Phase I-Precinct 4-(RFB No. 2017-217-10-25-LHS) due to modifications to the specifications as recommended by project architect and manager.
 
2. 62509  
Requesting approval of Work Authorization # 1 under the current agreement with B2Z Engineering, LLC (C-17-243-09-05) for the provision of "On Call Professional Engineering Services" for Pct. No. 4 in the amount of $114,418.60 for Brewster Park Phase 1.
 
3. 62497  
Requesting approval of Certificate of Substantial Completion (Partial) submitted by Synergy Builders of Texas, LLC, for the “Recovery Motor Pool Improvements” as submitted and certified by engineer, Halff & Associates, Contract No. 2017-067-03-21.
 
4. 62450  
Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval to Amend original AI#62128 for declaration of Public Purpose" to include the purchase of miscellaneous items [i.e. printed materials, supplies and other related items] which assist in the Precinct's efforts in disseminating information on road conditions, closures, paving/drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to, the following up-coming events:
A. Ground Breaking for Pct. #4- 10th St
B. Ground Breaking for Pct. #4-Brewster Park
C. Ground Breaking for Pct. #4-Sunflower Park
D. Community Resource Center's - Numerous Events
E. Ribbon Cutting Ceremony-Milo Ponce Improvements
F. Town hall meetings
 
C.   Health & Human Services Dept.
 
1. 62361  
Presentation of the the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process-authority to negotiated in connection with the "Request for Proposals for Hidalgo County Health & Human Services Department-"Indigent Health Care Computer Software" RFP 2017-161.
 
D.   Sheriff's Office
 
1. 62280  
Approval to enter into an agreement with Netmail through approved Purchase Order #766051 for the migration from Zimbra to Netmail [as requested/required after receipt of PO].
 
E.   Co. Wide
 
1. 62223   HIDALGO COUNTY:
a. Authority to amend & revise with additions to the current list of vendors attached hereto [CC/AI#52408 of 12-08-15] the exemption in connection with the authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment through the established and approved procedures for the requisition and purchase order process with said authority through 12-31-19; and,

The following agenda items effective 01-01-18 through 12-31-19:
a. Requesting exemption from competitive bidding requirements under Tx. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs"

b. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment} for County-owned vehicles and equipment from the vendors identified and detailed list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2019.

c. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2019;

d. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources;

e. Requesting exemption from competitive bidding requirements under Tx. Local Govn.Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agrilife Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2019;

f. Pursuant to same statute, specifically 262.024(d), action the following:
1. Solicitation of at least three (3) quotes by:
2. Telephone;
3. Written quotations;

g. Set the intervals for the solicitation of quotes for:
1. Current & historic time frame is 30 days;
2. Other as approved ________________;

h. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2019.
 
14.   Open Forum
 
15.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C. 62466   Claim of Juan M. Guerra
 
D. 62467   Claim of Nahiely J. Garcia
 
E. 62474   Claim of Maria Isidra Perez et al
 
16.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
17.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 62469   Claim of Juan M. Guerra
 
D. 62468   Claim of Nahiely J. Garcia
 
E. 62477   Claim of Maria Isidra Perez et al
 
18.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
19.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
20.   Adjourn
 

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