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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
August 13, 2019
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   Tax Office:
 
A. 71741   1. Submission of 2019 effective and rollback tax rates.
2. Discussion of 2019 planning calendar.
3. Discussion of 2019 tax rates.
4. Record vote on proposed 2019 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
 
6.   District Attorney's Office:
 
A. 71536   Ratification of the agreement between the Texas Workforce Commission and the Hidalgo County District Attorney’s Office to extend the term under the Contract Number 2916PEN040t to July 31, 2019.
 
7.   HIDTA - Task Force:
 
A. 71616   HIDTA (1291):
Approval to submit reprogram request to South Texas HIDTA from FY18 grant funds in the amount of $4,866.25 and related transfer.
 
8.   Sheriff's Office:
 
A. 71583   Discussion, consideration and approval to appoint Rosalind M. Reyes, student at University of Texas at Rio Grande Valley as an intern under the Hidalgo County Sheriff's Office Law Enforcement Program for the period of September 1, 2019 to December 13, 2019.
 
B. 71533   Authorization and Approval for Sheriff J.E. "Eddie" Guerra to sign FY2020 Cooperative State and Local Task Force Agreement between the United States Department of Justice, Drug Enforcement Administration (DEA) and the Hidalgo County Sheriff's Office.
 
C. 71565   1. Request to accept the Educational Experience Affiliation Agreement and the College of Health Affairs Program Agreement, in accordance with the Internship Program between the University of Texas Rio Grande Valley and the Hidalgo County Sheriff's Office upon Commissioner's Court Approval.
2. Authorization for Hidalgo County Sheriff, as authorized official, to sign required documents.
 
9.   Constable Pct. #1:
 
A. 71628   Discussion, consideration, and approval to appoint Eduardo Trevino and Jaime Vento as Reserve Deputies Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012
 
10.   Constable Pct. #4:
 
A. 71562   Discussion, consideration, and approval to appoint Carlos Perez as Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012.
 
11.   Human Resources:
 
A.   Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B. 71657   Pct. 3 Parks (1100):
Approval to create a Temporary Full-Time position for 20 weeks beginning 08/19/2019 and ending 12/31/2019:
Action Dept./ Prg. Slot # Position Title Grade
Create 123-008 T025 Crew Leader II 09
 
C. 71647   Pct. 4 Sanitation (1100):
Approval of the following personnel action, effective upon Commissioners' Court approval:
Action Dept./ Prg. Slot # Current Position Title Current Grade/ Step Proposed Position Title Proposed Grade/ Step
Title Change 124-001 0007 Sanitation Attendant I G03/S03 Clerk II G03/S03
 
D. 71709   County Clerk (1100):
Approval of the following personnel actions, effective next full pay period 08/19/2019:
Action Dept./ Prg. Slot # Position Title Grade
Delete 180-001 0012 Deputy County Clerk III 09
Create 180-001 0080 Administrative Assistant IV 10
 
E. 71686   Approval of the Mother Friendly Worksite Policy for Hidalgo County employees.
 
F. 71738   Information on Veterans acknowledgement form.
 
12.   Urban County:
 
A. 71555   Requesting approval of a program amendment for the City of San Juan. The proposed amendment is for the Fiscal Year 30 (2017) Work Plan.
 
13.   Health & Human Services Department:
 
A. 71642   Requesting approval of the Interlocal Cooperation Agreement between the City of Progreso and County of Hidalgo, Texas. The purpose of the agreement is for Hidalgo County Health & Human Services Department to provide inspection and permitting of OSSF disposal systems within City of Progreso jurisdiction as further described within the Interlocal Cooperation Agreement attached herein.
 
B. 71644   Requesting approval of the Interlocal Cooperation Agreement between the City of Alton and County of Hidalgo, Texas. The purpose of the agreement is for Hidalgo County Health & Human Services Department to provide inspection and permitting of OSSF disposal systems within City of Alton jurisdicition as further described within the Interlocal Cooperation Agreement attached herein.
 
C. 71640   Requesting approval of the Interlocal Cooperation Agreement between the City of Donna and County of Hidalgo, Texas. The purpose of the agreement is for Hidalgo County Health & Human Services Department to provide inspection and permitting of OSSF disposal systems within City of Donna jurisdiction as further described within the Interlocal Cooperation Agreement attached herein.
 
D. 71567   1. Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec.121.006, requesting approval of the revised Schedule of Fees for the Hidalgo County Health & Human Services Department effective September 1, 2019.
2. Requesting approval to return the $25.00 change fund from the Tuberculosis Division to the Hidalgo County Treasurer.
 
E. 71587   Requesting approval of the Memorandum of Understanding by and between Hidalgo County Health & Human Services and the Texas A&M Engineering Extension Service (TEEX). The purpose of the MOU is for training and support of Continuing Education Units for Public Health Preparedness and Response. The MOU will begin as of the date of the last signature and terminate September 1, 2021.
 
F.   Health Care Funding District:
 
1. 71173   A. Discussion, consideration and approval to draw down funds for Demonstration Year 8 Final UC Payment in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a transfer date of 9-9-19 and a settlement date of 9-10-19.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC final instructions.
C. Approval of 2019 Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
D. Discussion and/or action, including, but not limited to Indigent Health Care and 1115 Waiver and/or expenditures.
 
14.   Emergency Management:
 
A. 71696   1. Presentation, discussion, and necessary action to terminate the Order Continuing Local State of Disaster for the County of Hidalgo due to the torrential rain event of June 24, 2019 which caused widespread flooding and damage to property.
2. Presentation, discussion and authorization for the County Judge to sign the required documentation.
 
15.   Community Service Agency:
 
A. 71646   Authorization to extend the interdepartmental transfer from the County's General Fund to the Hidalgo County Community Service Agency to be utilized as operational funds to be reimbursed at 90 days after termination of Bravo Zulu Grant.
 
B. 71643   Discussion, consideration and possible action to accept $300,000 grant from the Texas Veterans Commission Fund for Veterans Assistance for Program Year 2019-2020 for Operation Bravo Zulu with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
 
16.   Elections Administration:
 
A. 71540   Discussion on Election updates.
 
B. 71513   Discussion, consideration and approval of the Order of the proposed Constitutional Amendments as submitted by the 86th Legislature, Regular Session, of the State of Texas and Early Voting locations for the November 5, 2019 Election.
 
C. 71517   Discussion, consideration and approval of the November 5, 2019 Constitutional Amendment, Election Day polling locations.
 
D. 71436   Approval of certification of revenues by County Auditor, for 2018 Chapter 19 funds in the amount of $16,107.15 and appropriation of same.
 
17.   Precinct #1 - Comm. Fuentes:
 
A. 71694   Discussion, consideration, and action regarding Joint Resolution in support of Proposition 8
 
18.   Budget & Management:
 
A. 71718   1. Discussion, consideration and approval of various orders authorizing the establishment of streetlights along county roads located in Subdivisions: Huisache Acres No. 11, Rincon del Valle #3, Un Nuevo Amanecer, Village Grove #2, and Whitewing No.2.
 
B. 71722   Requesting approval for payment of Hidalgo County's share of El Morillo Drain expenses to Rio Grande Regional Water Authority totaling $106,107.94, with authority to County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
 
C. 71645   Crim DA (1100) / DA CCP59 (1223):
Discussion, consideration and approval of the following personnel actions, effective 08/13/19:
Action Dept/Prg Slot # Position Title Object Code Current Budgeted Amount/Allowance
Proposed Budgeted Amount/Allowance

Change in Funding Source

080-007

0182

Assistant
District Attorney III

118

$900.00

$0.00
080-002 A168 118 $0.00 $900.00
Change in Funding Source
080-007

0185

Assistant
District Attorney II

118

$900.00

$0.00
080-002 A169
(Create)
118 $0.00 $900.00
Change in Funding Source
080-007

0186

Assistant
District Attorney II

118

$900.00

$0.00
080-002 A170 (Create) 118 $0.00 $900.00
 
D. 71713   Salary Sweep (1100):
Approval to transfer lapsed allowances and fringe benefits from various departments into the Co. Wide Adm.-Contingency account.
 
E.   Budget Appropriations:
 
1. 71714   Pct 2 Various R&B Programs (1200):
Approval of 2019 appropriation of funds from the R&B unassigned fund balance for Various Pct 2 R&B Programs in the amount of $583,544.96 to fund operating and project expenditures.
 
2. 71636   District Clerk Records Management & Preservation (1235):
Approval of 2019 appropriation of funds for the District Clerk Records Management & Preservation Fund (1235) in the amount of $132,230.00 to fund records storage & retrieval services.
 
19.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 71736  
A. Discussion and action [if applicable] on the Closure Notice sent by Texas Workforce Commission [through an existing agreement entered/dated 09-12-1949] of the Hidalgo County Courthouse "snack bar" effective August 30, 2019 with removal of state assets scheduled for September 3 and 4, 2019 with details as to reasons for closure and list of assets attached herein;

B. Discussion and information with action [if applicable] on options, including, but not limited to, the following:
1. A complete inspection [i.e. electrical, plumbing, fire, etc.] can be conducted immediately after state removes their assets;
2. A determination on needed space for various occupants of the Courthouse;
3. Do space needs permit the declaration of the space as "surplus" for any other purpose other than for county use;
4. How to supplement the access to snacks, drinks and food with information as to County contracts for beverages, vending, snacks, sandwich item machines;
5. Other items or options for discussion related to issues herein;
 
2. 71719  
Discussion and action to approve Supplement No. ____ for the current agreement #C16-199-07-19 between HC and L&G Consulting Engineering for inclusion of: Conducting an Inspection/Assessment of the current Traffic Control Plan and Expanding the current area of the plan beyond the square of the current Courthouse and Construction site of the New HC Courthouse
 
3. 71681  
Recommendation by Group Health Program consultant to issue Addendum #1 for RFP 2019-225-09-04-YZV" Third Party Administration, Individual Stop Loss for Self Funded Medical Plan, Pharmacy Benefit Management Services, Group Term Life and Accidental Death & Dismemberment and Employee Assistance Program" to clarify that on the RFP submittal for "Group Term Life and Accidental Death to be provided net of commission".
 
4. 71560  
Approval of Change Order No. 30 for roofing alternate TPO Option in connection with the construction of New Hidalgo County Courthouse from contracted vendor, Morganti Texas Inc., in the amount of $143,820.00.
 
B.  
Executive Office
 
1. 71558  
Requesting authority to enter into an agreement with SWAGIT Productions, LLC under CO-OP Contract TIPS #160901 in the amount of $11,940.00 for the Live Streaming Services of Commissioners Court, archiving all of your bandwidth and storage needed for the term covering August 2019 - July 2020 through Req #398884 as no document other than an Purchase Order is required by vendor and subject to compliance with form 1295 if/when necessary.
 
C.   Pct. 1
 
1. 71691  
Discussion and action to approve the letter regarding agreement between the County of Hidalgo and Hidalgo and Cameron Counties Irrigation District No. 9. regarding Mile 6 W Roadway Project (ROW CSJ: 0921-02-356) Parcels 14 and 21.
 
2. 71697  
Requesting authority to purchase (1) one Chevrolet Silverado 2500 through our membership/participation with BuyBoard Contract #521-16 with Caldwell Country Chevrolet in the amount of $54,604.00 which includes the $400.00 admin.fee through Requisition #397170.
 
3. 71594  
Authority to purchase the heavy equipment detailed herein through the HC membership/participation in BuyBoard Purchasing Cooperative awarded vendor Central Texas Equipment under Contract #515-16 [expiring 11-30-19]:
Requisition Vendor Model Amount
396406 Central Texas Equipment New Dynapac CP1200 Pneumatic Roller $78,000.00
396405 Central Texas Equipment New Dynapac CC5200VI Roller $135,800.00
 
D.   Pct. 2
 
1. 71734  
Requesting approval of Supplemental Agreement No. 2 for TEDSI Infrastructure, Contract No. C-12-119-07-31 resulting in additional engineering services for construction phase services with an estimated cost increase of $94,000.00 for services under Work Authorization No. 3 for the Pct 2 Dicker Road Project (23rd St-Jackson Rd.).
 
2. 71732  
Requesting approval to complete and submit a credit application as required by vendor, ACT Pipe and Supply for the purpose of setting up an account to procure supplies, with authority for Commissioner Eduardo Cantu to sign credit application.
 
3. 71695   Requesting approval to purchase the following heavy equipment through the County's membership/participation with TASB-BuyBoard Cooperative under Contract #521-16 [expires 11/30/19]::
Requisition# Vendor Model Amount
399152 Rush Truck Center 2019 Peterbilt 348 (Roll Off Truck) $165,077.41
 
4. 71712  
a. Requesting authority to advertise in accordance with TX LGC 2269.251, through the Construction Manager at Risk Method, ONE (1) STEP PROCESS for the Consultation and Construction of the North San Juan Park Swimming Pool Project in Precinct 2, including the re-advertising of the project if necessary and/or required;
b. Approval of the CMAR procurement packet for the Consultation and Construction of the North San Juan Park Swimming Pool Project in Precinct 2, reviewed as to form by legal counsel, HC-DA/Civil Section;

c. Approval to select and designate the evaluation committee to score and rank the RFQ/P responses as submitted by participants for the Construction Manager at Risk (CMAR) for the North San Juan Park Swimming Pool Project in Hidalgo County Precinct 2.
 
5. 71702  
a. Acceptance and approval to execute the final form of Prof. Engineering Services, Contract No. C-19-016-08-13 for Inspection, Material Testing, and Construction Management for the "Dicker Road Project from 23rd St (SP115) to Jackson Road (FM 2061)" (CSJ:0921-02-312) in Hidalgo County Precinct No. 2" with B2Z Engineering, LLC.;

b. Requesting approval of Work Authorization #1 in the amount of $1,165,481.52 with B2Z contract (#C-19-016-08-13), for the "Dicker Road Project-from 23rd St (SP 115) to Jackson Rd (FM 2061) in HC Precinct No. 2."
 
E.   Pct. 3
 
1. 71550  
Requesting approval of the final negotiated agreement with Hidalgo County Emergency Service Foundation d/b/a Hidalgo County E.M.S for the purposes of: “Emergency Ambulance Services for Unincorporated Areas" within Hidalgo County Precinct No. 3 - C-19-032-08-13 subject to submittal of current insurance.
 
F.   Pct. 4
 
1. 71745  
Approval to terminate Work Authorization #1 for Contract #C-17-243-09-05 between HC and B2Z Engineering in connection with the provision of engineering/project management services for project: "Design and Construction of Brewster Park" located on North State Hwy. 281 and West FM 107 as original project will be reconsidered, re-examined in size, concept and scope with only a small portion of WA #1 expended for Preliminary Phase of the project.
 
2. 71571   Requesting approval of "On-Call" Professional Services Agreement with ROFA Architects as it pertains to Architect Services for Precinct 4.
 
G.   Constables
 
1. 71618  
Authority to purchase two (2) 2020 Chevrolet Tahoe PPC CC15706 Constable Pct. 4 thru the County's membership/participation with BuyBoard Contract #521-16 from awarded vendor, Caldwell Country, Inc. in the amount of $71,808.00 (Requisition #398989).
 
H.   Health & Human Services Dept.
 
1. 71679   Approval to appoint the recommended Evaluation Committee as listed below for Online Pharmacy Billing Services - Hidalgo County Health & Human Service Department.
1. Dairen Sarmiento - HCHHSD
2. Lourdes Acevedo - HCHHSD
 
2. 71623  
Requesting authority to purchase Influenza Vaccines and prefilled syringes in the total amount of $74,130.86 thru County's membership/participation with MMCAP Cooperative Purchasing Program Contract #MMS17019 for the Hidalgo County Health Department thru Requisition 398534.
 
I.   WIC
 
1. 71538   A. Approval for County to exercise the holdover provision under section 1.3 as provided in the contract for "Lease of Office Space - City of Mercedes" for Hidalgo County WIC Program under the same terms and conditions with Laura Salinas - E-18-121-04-17 so as to have no lapse in services while procurement process is completed.
B. Authority to advertise and approval of procurement packet (i.e., specifications/requirements, legal notice, draft lease agreement, etc.) as attached hereto for Hidalgo County WIC Program "Lease office Space-City of Mercedes"- RFB 2019-172-MEG, including the re-advertising of project, if and when required.
 
2. 71604   Approval to exercise the County's one (1) year renewal option [under the same rates, terms and conditions] as provided under Contract C-14-314-10-14 with GBB Rentals Ltd, for "Lease office Space-Alamo" for WIC Program, under the same rates, terms and conditions and with compliance HB 1295 as attached herein.
 
3. 71624  
Requesting approval to complete and submit the attached credit application, as requested by vendor, Southern Tire Mart, LLC, with authority for County Judge or Mr. Valde Guerra, CC Executive Officer to execute document.
 
4. 71462  
Presentation of the sole qualified responsible vendor Mr. Miguel Barboza for the purpose of awarding bid and approving the contract for RFB:2019-157-07-03-ABV, Lease of Office space Alton-(East), WIC Program with compliance to HB1295.
 
J.   Colonia Access Program Pct. 4
 
1. 71698   BCAP/PCT 4
Requesting acceptance and approval for the items herein as submitted by Total Commitment Construction, LLC., awarded contractor for Pct. 4 Green Valley Development Subdivision and by project engineer, Quintanilla, Headley & Associates, Inc. under Contract #C-CAP-18-302-03-12:
A. Certificate of Substantial Completion as submitted and reviewed by project engineer, Quintanilla, Headley & Associates, Inc.;
B. Application for Payment No. 1 (Final) in the amount of $82,645.74 [which does not include Retainage].
 
K.   Sheriff's Office
 
1. 71620  
Requesting authority to purchase Equipment from Insight Public Sector Inc. in the total amount of $63,923.88 (req 397452) thru our membership/participation with DIR-TSO-4167 to replace switches and accessories (end of life Switches) and provide POE.
 
L.   County Clerk
 
1. 71619   Requesting authorization to continue the preservation of Deed and Official Records volumes 1997-2166with Kofile Technologies, Inc. through HC membership/participation with TXMAS Contract # [TXMAS-18-3602]. In the amount of $428,400.00 through Requisition# 397960.
 
M.   Co. Wide
 
1. 71552  
Presentation of qualified vendor submitting the lowest and best bid for the purpose of award and approval of the contract for RFB titled: Hidalgo County - "Repair, Removal and Installation and/or Purchase of Radios, Computers, and Other Misc. Equipment " - C-19-073-08-13 - South Texas Communications.
 
20.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 71735   Discussion, consideration and action on Border Trade Alliance 2019 membership dues
 
C. 71553   Approval to accept settlement check from Pronto General Agency in the amount of $893.15 to settle damages to County fence. (Courthouse)
 
D. 71621   Approval to accept settlement check from Pronto General Agency in the amount of $2,823.90 to settle auto accident claim with County vehicle. (Sheriff Office)
 
E. 71635   Approval to accept settlement check from Acacia Insurance Managers in the amount of $431.06 to settle auto accident claim with County vehicle. (Precinct 3)
 
21.   Open Forum
 
22.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Pending and/or potential litigation
 
C.   Private consultation and advice of counsel concerning pending or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
D. 71730   Pending/potential litigation - Post 2020 Census Redistricting
 
E. 71651   Discussion and/or deliberation regarding the appointment and/or employment of Public Defender's Office Director
 
F. 71653   Discussion and/or deliberation regarding the appointment and/or employment of the Veterans Services Officer
 
G. 71655   1. Cause No. C-0262-16-G; Teresa Barrera et al v. Hidalgo County, et al
2. Cause No. C-5342-17-C; City of Donna v. County of Hidalgo, et al
3. Cause No. CL-17-0367-F; Raul Muniz and Daniel Muniz v. Hidalgo County
4. Cause No. 15-CV-435; Gregorio Trevino, Jr. v. Hidalgo County et al
 
H. 71600   Cause #C-0832-17-A; Angelina Guerrero ind. & as rep. of the Estate of Oralia S. Trevino, deceased v South Texas Airmed, et al
 
I. 71667   CL-19-4091-H; Alma Mendoza Perez et al v Hidalgo County
 
J. 71556   Claim of Emilia Vasquez
 
23.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
24.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C. 71731   Pending/potential litigation - Post 2020 Census Redistricting
 
D. 71652   Discussion and/or deliberation regarding the appointment and/or employment of Public Defender's Office Director
 
E. 71654   Discussion and/or deliberation regarding the appointment and/or employment of the Veterans Services Officer
 
F. 71656   1. Cause No. C-0262-16-G; Teresa Barrera et al v. Hidalgo County, et al
2. Cause No. C-5342-17-C; City of Donna v. County of Hidalgo, et al
3. Cause No. CL-17-0367-F; Raul Muniz and Daniel Muniz v. Hidalgo County
4. Cause No. 15-CV-435; Gregorio Trevino, Jr. v. Hidalgo County et al
 
G. 71602   Cause #C-0832-17-A; Angelina Guerrero ind. & as rep. of the Estate of Oralia S. Trevino, deceased v South Texas Airmed, et al
 
H. 71668   CL-19-4091-H; Alma Mendoza Perez et al v Hidalgo County
 
I. 71557   Claim of Emilia Vasquez
 
25.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
26.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
27.   Adjourn
 

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