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SPECIAL MEETING - August 6, 2019

BE IT REMEMBERED, that on this 8th day of August A.D., 2019, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE ELLIE TORRES
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
August 6, 2019
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

The court moved to approve the entire consent agenda.


On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
 
Vote: 4 - 0 – Unanimously

             
1.   AI-71592   
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
  Attachments:
  Check Register
  ck register
 
             
2.   Auditor's Office:
             
A.   AI-71593    Presentation of Fund Information Report
  Attachments:
  letter & report
 
             
B.   AI-71597    Discussion, consideration and approval to process payment for tax year 2018 in the amount of $191,984.98, to HEB Grocery Company pursuant to the Economic Development Agreement between the City of Weslaco, Hidalgo County, and HEB Grocery Company.
  Attachments:
  H-E-B Economic Development Agreement
 
             
3.   2019 Intradepartmental transfers:
             
A.   AI-71599   
2019 - Pct.4 CRC (1100)
  Attachments:
  LIT
 
             
B.   AI-71572   
2019 - Adult Probation - MDWI (1289)
  Attachments:
  LIT
 
             
C.   AI-71568    2019 - DBM W/C Division (2202)
  Attachments:
  LIT
 
             
D.   AI-71569    2019 Planning Dept. (1100)
  Attachments:
  LIT080619
 
             
E.   AI-71455    2019 - D.A. ASU (1281)
  Attachments:
  Line Item Transfer
 
             
F.   AI-71547    2019 - 389th District Court (1100)
  Attachments:
  Line Item Transfer 389th
 
             
G.   AI-71561    2019 - Public Affairs (1100)
  Attachments:
  LIT
 
             
H.   AI-71551    2019 - Pct. 3 Rd. Maint. (1200)
  Attachments:
  Lit
 
             
4.   2019 Interdepartmental transfers:
             
A.   AI-71584    Pct. 1 (1200):
Approval of 2019 interdepartmental transfer from Pct. 1 Program 004 and Program 005 to Pct. 1 Program 004 in the total amount of $15,000 to fund operating expenditures.
  Attachments:
  Transfer
 
             
5.   Planning Department:
             
A.   AI-71549    1.  Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)

2.  Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
  Attachments:
  Plats
  Pct 1 Cert Plat & Utility Status 08-06-19
  Pct 2 & 4 Cert Plat & Utility Status 08-06-19
  Pct 3 Cert Plat & Utility Status 08-06-19
  Pct 3 Water Service Availability 08-06-19
  Pct 1 Water Service Availability 08-06-19
 
             
B.   AI-71537    1. Reimbursements of Financial Guarantee
a. Los Venados Ph. 4 Subdivision- Pct. 4 (Garco, LTD.) (HWY 281 & Redgate Road)
*Reimbursement request: $2,400.00 for (3) OSSF’s 
 
b.Wynn Ranches Subdivision- Pct. 4 (Garco, LTD.) (Val Verde Road & Alberta Road)
*Reimbursement request: $2,000.00 for (2) OSSF’s 
 
c. Los Venados PH. V Subdivision- Pct. 4 (Garco, LTD.) (HWY 281 & FM 186)
*Reimbursement request: $2,550.00 for (3) OSSF’s 
  Attachments:
  Los Venados PH. 4
  Wynn Ranches
  Los Venados Ph. V
 
             
C.   AI-71534    1. Reimbursement of Financial Guarantee
a. Vegas Tower Ranches Subdivision - Pct. 4 (Garco, LTD.) (Tower Road & Alberta Road)
* Reimbursement request: $4.500.00 for (3) OSSF’s 
b. Los Naranjos Ph. 1 Subdivision- Pct. 3 (Los Naranjos, LTD.) (Mile 7 North Road & Brushline Road)
* Reimbursement request: $1,000.00 for installation of street signs 
 
  Attachments:
  Vegas Tower Ranches
  Los Naranjos Ph. 1
 
             
D.   AI-71539    1. Reimbursement of Financial Guarantee
a. Re-Plat of Lot 12, Santa Cruz Ranches No. 1 Subdivision- Pct. 4 (Lupita Castillo) (Mile 22 ½ North Road & Brushline Road)
*Reimbursement request: $2,015.00 for Paving Improvements
 
  Attachments:
  RePlat of Lot 12 Santa Cruz Ranches#1
 
             
E.   AI-71585    1. Reimbursement of Financial Guarantee
a. Corin Estates Ph. 1 Subdivision- Pct. 4 (JPO Enterprises) (SH 107 & Val Verde Road)
*Reimbursement request: $2,000.00 for (2) OSSF’s
 
b. RSBR FM 1015 Subdivision- Pct. 1 (Overland Property Group) (FM 1015 & Mile 11 North Road)
*Reimbursement request: $1,500.00 for (1) OSSF
 
  Attachments:
  Corin Est. #1
  RSBR FM 1015 Subd.
 
             
6.   Membership Dues/Certifications:
             
A.   AI-71563    DBM:
Requesting approval to pay membership dues in the amount of $1,140.00 to the Texas Chapter Public Risk Management Association (PRIMA) for Diana Huallpa, Wellness Program Coordinator I, Flora Vazquez Employee Benefits, Division Manager III, Sergio Cruz, DBM Director with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
  Attachments:
  Affidavits
  Invoices
  req
 
             
7.  
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
             
A.   AI-71598   
Approval of the following invoices (for processing and payment) as submitted by contracted project engineer, contractor, and architect; L&G Consulting Engineers, Inc., Texas Cordia Construction LLC., B2Z Engineering, & Mata-Garcia Architects, LLP:
 
Invoice No. Invoice Date Project Invoice Amount P.O. Number
40069 08/1/2019 Memorial Park Construction Phase Services $  1,306.71 767241
11327694 07/31/2019 FM1925 WA#1 1,500 ft. W. of FM2220 to 10th $ 14,722.51 739761
11327693 07/31/2019 FM1925 (10th Street to McColl) $   3,905.75 725312
11327673 07/31/2019 10th Street Extension Project WA#2 $ 18,306.57 700265
11327685 07/31/2019 Mile 5 Project WA#1 $   1,800.00 740893
11327695 07/31/2019 FM2220 (Ware Road) Project WA#1 $ 39,161.69 728311
11327692 07/31/2019 FM1925 (Phase II) WA#1 $   2,856.16 703928
11327679 07/31/2019 Cesar Chavez Re-Alignment WA#1 $   1,495.00 783997
18 08/01/2019 10th St Extension Project $ 13,617.16 774917
3395-19 03/08/2019  Linn-San Manuel Emergency Srv. Building (Reimbursable Expenses) $   2,211.50 802223
3394-19 03/08/2019 San Carlos Community Resource Center (Reimbursable Expenses) $   2,211.50 802222
  Attachments:
  July Invoices
 
             
B.   AI-71575   
Requesting approval of invoice #40070 under Work Authorization #7 in the amount of $2,429.34 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4.
  Attachments:
  inv.
 
             
C.   AI-71589   
Approval of Application for Payment No. 5 in the amount of $211,690.95 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E.
  Attachments:
  Pay App No. 5
 
             
D.   AI-71590   
Requesting approval of the following invoice (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.;
Invoice No. Date Project PO No. Amount
11327723 7-31-19 Veterans Blvd. WA #2 763269 $18,075.00
  Attachments:
  Invoice
 
             
E.   AI-71582   
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
 
Invoice No. Date Project PO No. Amount
11327672 7-31-19 Mile 3 Section II WA #5 773904 $18,000.00
11327670 7-31-19 FM 681 (FM2221 to SH107) 625224 $     441.51
11327671 7-31-19 FM 681 (FM2221to FM492) 625225 $     288.68
11327697 7-31-19 FM 494 Shary Rd. WA #3 772303 $  3,420.00
11327698 7-31-19 FM 494 Shary Rd. WA #4 779844 $  9,180.00
11327683 7-31-19 Mile 3 Project WA #2 720579 $  2,101.00
11327699 7-31-19 Mile 3 Project WA #4 771660 $  9,900.00
11327678 7-31-19 Mile 3 Project WA #6 784305 $50,600.00
11327684 7-31-19 FM 676 (Mile 5) Project 745880 $  1,800.00
11327691 7-31-19 Liberty Rd. Project WA #3 735526 $  1,300.00
11327700 7-31-16 Veterans Blvd. WA #3 772041 $  6,940.00
  Attachments:
  July - Invoices
 
             
F.   AI-71564   
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Vendor Invoice Date Invoice # Amount PO#
L&G Consulting Engineers, Inc. 7/31/19 11327676 $12,577.44 793270
  Attachments:
  invoice-JULY
 
             
G.   AI-71554    County Wide: 
Confirmation for the purpose of recording to the minutes of HCCC the disclosure of the following:
1.   CC on 07-30-19-Regular Agenda- AI #70634- awarded vendor: Valley Caliche Products, Inc.;  and,
2.   CC on 07-30-19-Regular Agenda- AI #71304- awarded vendor: Tru Bleu Pure Water.
  Attachments:
  2019-123 Bottle Water Srvs Tab sheet
  2019-096 Type D Hot Mix-Tab sheet & Analysis
 
             
H.   AI-71545   
1. The County Judge's Office is requesting authorization for the disposition by destruction of the assets listed on "Exhibit A" due to items deemed as obsolete with destruction to be conducted by 3rd party vendor as recommended by IT Dept.;
 
2.  Requesting approval to remove said assets listed on "Exhibit A" from the inventory list for the Hidalgo County Judge's Office.
  Attachments:
  depreciation form
  Exhibit A
  policy
 
             
I.   AI-71532   
Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval of "Public Purpose Declaration" for 2019 Fiscal year to include the  purchase [the Requisition and PO protocol of HC] of miscellaneous items with the affixing of any applicable identifying Precinct 4 Logos for: [i.e. printed materials, supplies and other related items] which assist in the Precinct's efforts in disseminating information of road conditions, closures, paving/drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to the following:
1.  Ribbon Cuttings / Ground breakings;
2.  Precinct Project Update Expos;
3.  Endowment Center (Sunflower Road) - (Numerous Events)
4.  Community Resource Center (San Carlos) - (Numerous Events)
5.  Recognition Plaques - Employee/Public;
6.  Pictures, Displays, Frames, Banners, Tables Cloth Covers/Skirts
  Attachments:
  Article 3-Section 52
 
             
J.   AI-71530   
Approval to exercise the County's option to extend for a one (1) year term under contract # C-18-105-07-17 with Hauling Service of All Road Materials, with Southern Star Transport, LTD under the same rates, terms & conditions.
  Attachments:
  1 YR RENEWAL/FORM 1295/INSURANCE
  Renewal Option
 
             
K.   AI-71528    District Attorney's Office:
1. Requesting approval to renew the Victim Service Tracking Software Subscription with Online Web Services US, Inc. obtained by the District Attorney's Office through solicited quotes, under open market, through requisition number 396733 for a total of $5,577.00 and subject to civil section final review as to form;
2. Requesting authority for Ricardo Rodriguez, Jr., District Attorney to execute agreement.
  Attachments:
  Subscription
  Backup Requisition# 396733
  legal
 
             
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 8th day of August, 2019

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Melissa S. Montalvo, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 8, 2019.

Signed this 8th day of August 2019




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Melissa S. Montalvo, Deputy
 

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