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CONSENT REGULAR MEETING - August 27, 2019

BE IT REMEMBERED, that on this 27th day of August A.D., 2019, there was begun and held a REGULAR MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE ELLIE TORRES
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC CONSENT REGULAR
COMMISSIONERS' COURT
August 27, 2019
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

The court moved to approve the consent agenda with the exception of items 3. M, 3. N., and 5. B. 1. G. to be pulled for further discussion.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
 
Vote: 5 - 0 – Unanimously

             
1.  
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
  Attachments:
  Check Register
 
             
2.   Auditor's Office:
             
A.   Presentation of Fund Information Report
             
B.   AI-71876    Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of June 2019.
             
C.   AI-71950    Pursuant to Local Government Code § 115.0035, requesting approval of the attached County Auditor's review/audit letters. 
  Attachments:
  Monthly Letters
 
             
D.   AI-71951    Pursuant to Local Government Code § 114.044, requesting approval of the attached monthly collection reports.  
  Attachments:
  Monthly Collection Reports
 
             
3.   2019 Intradepartmental transfers:
             
A.   AI-71977    2019 - Tax Office (1100)
  Attachments:
  LIT
 
             
B.   AI-71967    2019 - Emergency Management (1100)
  Attachments:
  transfer-revised
 
             
C.   AI-71941    2019 - Constable Pct. 3 (1100)
  Attachments:
  transfer-revised
 
             
D.   AI-71946    2019 - IT COUNTYWIDE (1100)
  Attachments:
  transfer- 2nd revision
 
             
E.   AI-71945    2019 - IT Department (1100 E-File Account)
  Attachments:
  Intra
 
             
F.   AI-71936    2019 - Constable Pct 1 (1100)
  Attachments:
  transfer- 2nd revision
 
             
G.   AI-71937    2019 - 332nd DC (1100)
  Attachments:
  transfer
 
             
H.   AI-71867    2019 - Pct 1 R&B (1200)
  Attachments:
  transfer
 
             
I.   AI-71908    2019 - Pct 1 Sanitation (1100)
  Attachments:
  LIT
 
             
J.   AI-71917    2019 - Pct 1 Parks (1100)
  Attachments:
  transfer
 
             
K.   AI-71922    2019 - Pct 1 R&B (1200)
  Attachments:
  lit
 
             
L.   AI-71918    2019 - JP 1-2 (1100)
  Attachments:
  Line Item Transfer
 
             
M.   AI-71886    2019 - D.A. ASU (1281)

Auditors office is asking for proper documentation to be attached.  Valde Guerra informed the Court the documentation will be attached.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously 
  Attachments:
  Line Item Transfer
 
             
N.   AI-71888    2019 - D.A. CJD DVU (1281):

Auditors office is asking for proper documentation to be attached.  Valde Guerra informed the Court the documentation will be attached.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously 
             
O.   AI-71890    2019 - District Clerk (1100)
  Attachments:
  L.I.T. 8.20.19
 
             
P.   AI-71866    2019 - JP 2,1 (1100)
  Attachments:
  transfer-revised
 
             
Q.   AI-71883    2019 - CCL#8 (1100)
  Attachments:
  LIT
 
             
R.   AI-71952    2019 - Health & Human Services Dept. / IMM 
  Attachments:
  LIT
  Sal Proj
 
             
S.   AI-71884    2019 - Health & Human Services Dept / Clinics (1100)
  Attachments:
  Revised - LIT
 
             
T.   AI-71907    2019 - Health & Human Services Dept. / MAC (1293)
  Attachments:
  LIT
 
             
U.   AI-71919    2019 - Health & Human Services Dept. / H.D. ADM (1293)
  Attachments:
  lit
  Analysis
 
             
V.   AI-71882    2019- Health & Human Services (1100)
  Attachments:
  LIT
 
             
W.   AI-71879    2019 - Constable Pct 5 (1100)
  Attachments:
  transfer-revised
 
             
X.   AI-71881    2019 - Auditor's Office (1100)
  Attachments:
  LIT
 
             
Y.   AI-71877    2019 - Purchasing (1100)
  Attachments:
  LIT
 
             
4.   2019 Interdepartmental transfers:
             
A.   AI-71984    FACILITIES MGMT-REPAIR & MAINT SRV(1100): Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Facilities Mgmt in the amount of $202,701.00 to begin the process of remediation the old youth village facility in weslaco and to gather supplies to connect the existing generator from constable pct 1 to potable tax office building.
  Attachments:
  LIT
 
             
B.   AI-71974    Jail (1100): Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Jail-General supplies, Room & Board, Repair & Maint Srv in the amount of $480,000.00 Funds needed for year end operations and to cover current actual expenditures through year end
  Attachments:
  INTER
 
             
C.   AI-71979    FAC MGMT-OLD JAIL SITE PRKNG LOT-IMPROV(1100): Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to FAC MGMT-OLD JAIL SITE PRKNG LOT-IMPROVin the amount of $41,889.16 to cover negative balance.
  Attachments:
  Transfer
 
             
D.   AI-71981    Public Defense(1100): Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Public defense- Legal Srv in the amount of $200,000.00 to cover current actual expenditures through year end.
  Attachments:
  INTER
 
             
E.   AI-71985    General Litigation (1100):
Approval of interdepartmental transfer from Insurance to General Litigation Acct. in the amount of $53,000.00
  Attachments:
  transfer
 
             
F.   AI-71971    449TH DC (1100):
Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to 449TH DC-General supplies in the amount of $2200.00 For the purchase of a portable interpretation system.
             
G.   AI-71973    Sheriff (1100):
Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Sheriff-General supplies in the amount of $120,000.00 Funds Needed for the purchase of bullet proof vest and tough books
  Attachments:
  transfer-revised
 
             
H.   AI-71969    Human Resources (1100):
Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Human Resources-General Supplies in the amount of $5,000.00 for the purchase of Employee ID badges 
  Attachments:
  INTER
 
             
5.   Planning Department:
             
A.   AI-71900    1.  Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2.  Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
  Attachments:
  Plats
  Pct 1 Water Service Availability 08-27-19
  Pct 2 & 4 Cert Plat & Utility Status 08-27-19
  Pct 2 & 4 Water Service Availability 08-27-19
  Pct 3 Water Service Availability 08-27-19
 
             
B.   AI-71956    1. PIPELINE AND UTILITY PERMITS
a. Applicant: North Alamo Water Supply Corporation
 Legal Description: Jessup’s Subdivision Lot 4 Block 2 (Pct. 1) (Bluebonnet Street & Mesquite Street)
 Location of Pipeline or Utilities: Existing 4” water line east of Bluebonnet Street.
 Proposed improvement within Right-of-Way: One ¾” water service line with a 2” PVC casing boring Bluebonnet Street.
 
b. Applicant: North Alamo Water Supply Corporation
 Legal Description: 6.0 acres being the West ½ of Lot 12, East 1.0 acres of Lot 13, Blk. 41 Santa Cruz Gardens Unit 2 Subdivision (Pct. 4) (Davis Road & Cesar Chavez Road)
 Location of Pipeline or Utilities: Existing 8” water line south of Davis Road.
 Proposed improvement within Right-of-Way: One 3/4” water service line with a 2” PVC casing boring Davis Road.
 
c. Applicant: North Alamo Water Supply Corporation
 Legal Description: 4.0 acre tract of land out of Lot 7 Blk. 90 Las Mestenas Ranch Subdivision; Proposed NM Subdivision
(Pct. 4) (North 3rd Street & Davis Road)
 Location of Pipeline or Utilities: Existing 8” water line west of 3rd Street.
 Proposed improvement within Right-of-Way: One 1” water service line with a 2” PVC casing boring 3rd Street.
 
d. Applicant: Agua Special Utility District
 Legal Description: Lot 18 Blk. 18 Texas Gardens Subdivision (Pct. 3) (Western Road & 8 Mile Line)
 Location of Pipeline or Utilities: Existing 8” water line east of Western Road.
 Proposed improvement within Right-of-Way: One 1” water service line with a 2” PVC casing boring Western Road.
 
e. Applicant: Sharyland Water Supply Corporation
 Legal Description: 3.56 acre tract of land out of Lot 46-3, West Addition to Sharyland Subdivision (Pct. 3)
(Los Ebanos Road & Mile 6 ½ Road)
 Location of Pipeline or Utilities: Existing 4” water line west of Los Ebanos Road.
 Proposed improvement within Right-of-Way: One 1” water service line with a 2” PVC casing boring Los Ebanos Road.
 
f. Applicant: United Contracting, Inc.
 Legal Description: 28.55 acre tract of land out of Farm Tract 216, West and Adams Tract Subdivision;
Proposed Midway Country Estates Subdivision (Pct. 1) (Mile 10 North Road & Mile 6 ½ West Road)
 Location of Pipeline or Utilities: Existing 10” water line north of Mile 10 North Road.
 Proposed improvement within Right-of-Way: One 8” PVC water line with a 16” PVC casing boring Mile 10 North Road.
 
g. Applicant: Cattle Enterprises, LLC.
 Legal Description: 2.380 acre tract of land out of the south west 10.00 acres of Lot 417 John H. Shary Subdivision; Proposed Ruben Valdez Subdivision (Pct. 4) (Taylor Road & Mile 5 Road)
 Location of Pipeline or Utilities: Existing 6” water line west of Taylor Road.
 Proposed improvement within Right-of-Way: One 5/8” water service line with a 2” PVC casing boring Taylor Road.

Auditors office is asking for proper documentation to be attached.  Valde Guerra informed the Court the documentation will be attached.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously 
 
  Attachments:
  insurance
  Jessup's L4 B-2
  Santa Cruz Gardens #2 L-13 B-41
  las Mestenas Ranch L-7 B-90
  Texas Gardens L-18 B-18
  West Add L46-3
  WEst & Adams Tract 216; Prop. Midway Country Est.
  John H. Shary L-417
 
             
6.   County Treasurer:
             
A.   AI-71935    Approval of the Hidalgo County 2019 2nd Quarter Investment Report.
  Attachments:
  HC Invest Rpt
 
             
7.   Monthly Fee Reports:
             
A.   AI-71748    District Clerk Office     July 2019 Fee Monthly Report  $447,614.71
  Attachments:
  July 2019 Fee Monthly Report
 
             
8.   County Judge's Office:
             
A.   AI-71976    Proclamation Declaring September 25, 2019 as National Day of Remembrance for Murder Victims.
  Attachments:
  Proclamation
 
             
9.   Membership Dues/Certifications:
             
A.   AI-71746    Requesting approval to pay 2019-2020 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 for Mrs. Maria A. Duran, CPA, County Auditor, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Ms. Leticia Chavez, Dir. of Audit Division, Ms. Deborah Fischer, Grants Accounting Supervisor and Ms. Nereyda Gonzalez, Financial Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
  Attachments:
  Affidavits
  Renewal Notice
 
             
B.   AI-71774    JP Pct 2 Pl 2:
Requesting approval to pay membership dues for the South Texas Justice of the Peace and Constables Association for Judge Jaime Jerry Munoz, in the amount of $250.00 (Requisition #399364).
  Attachments:
  STJPCA / AFFIDAVIT
 
             
10.   Headstart:
             
A.   AI-71818    Approval of Monthly Special Services Reports:  June/July
  Attachments:
  Special Services Reports
 
             
B.   AI-71819    Approval of Monthly Average Daily Attendance (ADA) Reports:  June/July
  Attachments:
  ADA Reports
 
             
C.   AI-71820    CIRCLE Progress Monitoring Assessment Wave 3 Post Assessment Results (English and Spanish)
  Attachments:
  CIRCLE Assessment Results
 
             
D.   AI-71816    Approval of Monthly Texas Department of Agriculture Meals and Snacks Reports: June/July
  Attachments:
  Meals-Snacks Reports
 
             
E.   AI-71815    Approval of Monthly Financial Reports:  June and July
  Attachments:
  Financial Reports
 
             
11.   Budget & Management:
             
A.   Interfund transfers:
             
1.   AI-71980    TxDOT Pct 2 Regional Park Prj-Ph II (1315):
Approval of 2019 interfund transfer from CO2018B-Pct 2 Hidalgo CRC Youth Facility Project (Fund 1353) to TxDOT Pct 2 Regional Linear Park Prj Ph II (fund 1315) in the amount of $80,000.00 to fund project expenditures.
  Attachments:
  transfer
 
             
12.  
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
             
A.   AI-71921   
1. Requesting approval of Change Order Nos. 3 through 7 (C-18-199-02-12) with Texas Cordia Construction, LLC for the Hidalgo County Precinct #2 - Regional Linear Park Project - Section 2 (from Ridge Road to Hall Acres Road) as recommended by project engineer, Saul Muñoz, P.E.;

2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza Jr., to execute change orders that involve...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18% or more without the consent of the contractor for Contract# C-18-199-02-12 with Texas Cordia Construction, LLC, for the Precinct 2 Regional Linear Park Project- Section 2 from Ridge Road to Hall Acres Rd.
  Attachments:
  CO#4
  CO#5
  CO#6
  CO#7
  TxDOT Concurrence
 
             
B.   AI-71858    Approval to exercise the sixty (60) day grace period extension (provided in current contract E-18-116-07-31), for the purpose of "Purchase of Sand & Bedding Material"  for Hidalgo County, under same rates, terms and conditions with Terra Firma Materials, LLC while the procurement process is completed. 
  Attachments:
  60 Day Grace Extension
  HB 1295-Terra Firam
  INSURANCE-19
  E-18-116-07-31
 
             
C.   AI-71856   
County Wide:
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, and draft agreement etc.) as attached hereto for - “Traffic Road Signs & Misc. Equipment” RFB 2019-180-MEG including the re-advertising when/if required.
  Attachments:
  Draft Contract and Legal's approval
  Po 790429 for advertisement
  Draft Exhibit A-B
  Pct 1, 3 & 4 approval
 
             
D.   AI-71358   
1.  Authority to advertise and approval of draft procurement packet for Construction Building Material & related Supplies with authority to re-advertise when/if required;
 
2.  Requesting authority to exercise the sixty (60) day extension at the same rates, terms and conditions for "Hidalgo County Construction Building Materials and Related Supplies"contract #E-19-044-02-26-with Matts Building Materials, Inc. while procurement process is completed and processed (commencing 09-28-19 thru11-27-19). 
  Attachments:
  rfb 2019-167-09-18 draft packet
  legal ok
  dept aprvl
  extension docs matts
  contract
 
             
E.   AI-71830   
Requesting authority to advertise and approval of procurement packet as attached hereto for Project No./Title: #2019-212-09-18-HGO - Hidalgo County Precinct No. 4 - Pit Run Caliche Base including the re-advertisement of the project if/when required/necessay.
  Attachments:
  Complete Packet
  Department Approval
  Legal Approval
 
             
F.   AI-71766   
Approval of Change Order #3 from Noble Texas Builders [with no cost impact] reflecting an extension of the construction days from 32 days due to a delay by County [IT Dept.] in receiving ordered equipment required in connection with the renovation of the Network Operations Center including authority for County Judge or CC member to execute document. 
  Attachments:
  HB 1295 & Acknowledgement
  Change Order #3
  Email from IT on the delay
 
             
G.   AI-71791    Safety Division:
1). Pursuant to TX LGC 263.151, requesting approval to declare uniform shirts, described in attachment herein, as "Salvage".
2). Requesting approval of the destruction of the salvage departmental shirts in the interest of safety and security against possible misuse of said items as they contain county logo.
  Attachments:
  LGC 263.151
  memo
  Shirt Photos
 
             
H.   AI-71797   
389th District Court:
Approval to enter into a 48-month capital lease agreement for one copier with G.E. Capital Information Technology Solutions, dba Ricoh USA through Hidalgo County's membership/participation with DIR Contract #TSO-3041 thru requisition 398776 in the amount $ 136.90/month.
  Attachments:
  Quote
  IT approval
  backup
  1295
 
             
I.   AI-71869    The Hidalgo County Purchasing Department requests approval to remove the following Hidalgo County fixed assets as detailed in Exhibit "A" attached hereto from their current inventory list. 
  Attachments:
  Chapter 17 - Fixed Assets Dispositions
  Purchasing Depreciation Form
  Exhibit A
  Affidavit
 
             
J.   AI-71750    Clarifications and/or Corrections on action was taken by HCCC at the following meeting dates/agenda items:

1.  06/18/19 under R-AI-70743 (60 days grace period extension) to correct Contract # from E-18-084a-04-03 to E-18-084a-03-27; 
2.  pursuant to Item #1 herein, correction on the term of agreement for CC 07/30/19-R/AI #-70634 to reflect commencement date from 08-27-19 to 08/26/19. 
  Attachments:
  AI-70634 07.30.19 to award
  AI-70743 60 days extension
  C-19-096-07-30 Valley Caliche
 
             
K.   AI-71755    Approval of the addition/deletion of fuel cards/users including, but not limited to, the following:
1. Hidalgo County Head start Program - fuel card
2. Hidalgo County Facilities Management - delete fuel card user
3. Hidalgo County Facilities Management - add fuel card users
  Attachments:
  Facilities Management
  Facilities management
  headstart
 
             
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 27th day of August, 2019

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Melissa S. Montalvo, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 27, 2019.

Signed this 27th day of August, 2019




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Melissa S. Montalvo, Deputy
 

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