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AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 1, 2020
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via videoconference.  Additionally, members of the public are encouraged to watch the meetings online, at:
www.hidalgocounty.us/HClive

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.

 
             
1.   Roll Call
 
2.   Pledge of Allegiance
 
3.   Prayer
 
4.   Approval of Consent Agenda
 
5.   Open Forum
 
6.   County Judge's Office:
 
A. 77112   Approval of proclamation designating September 2020 as Valley Civic Engagement Month.
 
7.   HIDTA - Task Force:
 
A. 77084   DA Fed SHRG TREAS (1252):
Authorization and approval of deobligation (reduction) of funds in the amount of $40,000.00.
 
8.   Sheriff's Office:
 
A. 77098   Edward Byrne Memorial Justice Assistance Grant (JAG) (1282):
1. Ratification of application that was submitted on August 19, 2020 for the FY2020 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice.
2. Authorization for County Judge to sign the required documentation.
 
B. 77028   State Criminal Alien Assistance Program (SCAAP) Grant (1284):
Authorization and approval to accept the SCAAP 2019 grant in the amount of $348,589.
 
9.   Human Resources:
 
A.   Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B. 77135   Health - COVID (1293):
Approval of the following personnel actions, effective 09/01/2020:
Action Dept./ Prg. Slot # Position Title Grade
Create 340-076 0017 COVID-19 Medical Technician I 05
Create 340-076 0018 COVID-19 Analyst I 10
Create 340-076 0019 COVID-19 Analyst I 10
Create 340-076 T020 COVID-19 Clerk I 01
Create 340-076 T021 COVID-19 Clerk I 01
Create 340-076 T022 COVID-19 Clerk I 01
 
10.   Urban County:
 
A. 77094   Requesting approval of the Hidalgo County Urban County Program’s Analysis of Impediments.
 
11.   Health & Human Services Department:
 
A. 77146   Requesting approval to submit a request to the State to realign the budget amounts for the Public Health Emergency Preparedness program #537-18-0176-00001.
 
B. 77120   Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec.121.006, requesting approval of the revised Schedule of Fees for the Hidalgo County Health & Human Services Department effective September 1, 2020.
 
C. 77105   Requesting approval of the Memorandum of Agreement with the National Foundation for the Centers for Disease Control and Prevention and for County Judge to sign the MOA and the Certification of Non-Supplanting. The purpose of the agreement is to allow CDC Foundation employees to work at the Hidalgo County Health & Human Services locations as part of the COVID-19 CoAg Surge Staffing project. The term of the MOU is from the signature date of the latter of the parties to sign, and end on March 31, 2021.
 
D. 77086   Requesting approval to submit a request to the State to realign the budget amounts for the Preventive Health & Health Services program #537-17-0287-00001.
 
E. 77145   Requesting approval to submit a request to the State to realign the budget amounts for the COVID-19 grant program #HHS000769200001.
 
12.   Community Service Agency:
 
A. 77096   Discussion, consideration, and action to recommend approval to accept and allocate PY 2020 Direct Deposit EFT from Direct Energy, LP in the amount of $25,000 to Neighbor to Neighbor Fund, for benefit of Hidalgo County Residents for utility assistance.
 
13.   IT Department:
 
A. 77072   Authorization and approval to purchase new wireless devices with data service through the County's membership/participation with VERIZON WIRELESS under CONTRACT: DIR-TSO-3415 for the following:
Department: Qty: Employee/ID: Description: Service Plan: Equipment: Equipment Cost:
Human Resources 1 Raul Silguero Jr. / 115622 New device with data service Custom 4G Unl. MB Plan w/MBP for National Security, Public Safety, & First Responders @ $37.99/mo IPad Pro 12.9 128GB + Smart Keyboard Folio Case + Apple Pencil $1,378.93
Human Resources 1 Erika G. Reyna / 148229 New device with data service Custom 4G Unl. MB Plan w/MBP for National Security, Public Safety, & First Responders @ $37.99/mo IPad Pro 12.9 128GB + Smart Keyboard Folio Case + Apple Pencil $1,378.93
 
14.   Elections Administration:
 
A. 77079   1. Discussion on Election Updates.
2. Discussion, consideration and approval of Hidalgo County Elections Department to include a sef-addressed stamped envelope to be included with the mail in ballot application that is to be mailed to all registered voters who are 65 and older for the November 3, 2020 Presidential Election.
3. Discussion, consideration and/or approval of the local political parties request to hire a vendor to set up tents with air conditioning at each Early Voting and Election Day polling location during the November 3, 2020 Presidential Election.
 
15.   Auditor's Office:
 
A. 77101   Presentation of 2021 Statement of Estimated Available Resources
 
B. 77118   Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County District Attorney's Office for the fiscal year 2020 pursuant to the Chapter 59 Asset Forfeiture Report requirements.
 
16.   Precinct #2 - Comm. Cantu:
 
A. 77144   Proclamation declaring September 2020 as Childhood Cancer Awareness Month.
 
17.   Precinct #3 - Comm. Flores:
 
A. 77092   Requesting approval for the County Auditor's Office to issue payment on ROW acquisitions pending the execution of the Advance Funding Agreement (AFA) between Hidalgo County and the Texas Department of Transportation (TXDOT) for the FM 676 road project from SH 107 to Taylor Road pursuant to the "Exception of Policy"approved by TXDOT.
 
B. 77069   Requesting approval to accept counteroffer to purchase a tract of land known as Parcel 7 associated with the Veterans Blvd. Project with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
C. 77111   Requesting approval to accept counteroffer to purchase a tract of land known as Parcel No. 42 associated with the Veterans Blvd. project with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
 
18.   Precinct #4 - Comm. Torres:
 
A. 77074   Requesting approval to name a 20' Private Road located on the south side of Richardson Road on Lot 12 Block 267 Tex-Mex Survey as Lupe Gonzalez Service Road for 911 purposes.
 
19.   Budget & Management:
 
A. 77160   FY 2020 Texas VINE Grant Program (1283):
1. Approval to process payment for invoice #INV80004 from Appriss, Inc. in the amount of $7,542.56 in relation to the FY 2020 VINE Maintenance Fee for the 4th quarter (6-1-2020 to 8-31-2020) after review, audit, and processing procedures are completed by County Auditor (PO #813469).
2. Approval to submit to the Office of the Attorney General of Texas the FY 2020 Texas VINE Grant reimbursement maintenance invoice in the amount of $7,542.56 (4th quarter) and the Texas Statewide Automated Victim Notification Service (SAVNS) Quarterly Verification of Continuing Production Record with authority for the County Judge to sign the required documents.
 
B. 77108   Moody Foundation Grant (1286):
Approval of certification of revenues, as certified by Co. Auditor, in relation to the Moody Foundation Grant Award (grant #2020-172) in the amount of $250,000.00 and appropriation of the same.
 
C. 77093  
CARES Act Relief Funds (1287):
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
 
D. 77065   FY 2021 Texas VINE Grant Program (1283):
1. Discussion, consideration, and approval to enter into the Statewide Automated Victim Notification Service (SAVNS) contract for FY 2021 (September 1, 2020-August 31, 2021) between Hidalgo County and the Office of the Attorney General of Texas with authorization for County Judge to execute the agreement electronically.
2. Approval of certification of revenues, as certified by the County Auditor for the FY 2021 Texas VINE Grant Program in the amount of $30,122.51 and appropriation of the same.
3. Discussion, consideration, and approval to enter into a First Contract Renewal between Hidalgo County and Appriss, Inc. for FY 2021 (September 1, 2020-August 31, 2021) with authorization for County Judge to execute agreement.
 
E. 77067   Various Departments:
Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan.
 
F.   Budget Appropriations:
 
1. 77071   CTIF Grant (1312):
Approval of certification of revenues as certified by the County Auditor for the County Transportation Infrastructure Fund (CTIF) Grant Program in the total project amount of $531,838.00 and appropriation/interfund of the same.
 
20.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.   Hidalgo County
 
1. 77121  
A. Authority to advertise and publish a Request for Qualifications for the project titled: Forensic Pathologist for Hidalgo County with approval of procurement packet [drafted and developed by HC/DA/Civil Section and Purchasing Dept.] with final approval as to legal form by HC/DA/Civil Section;

B. Appointment/Designation of an Evaluation Committee to review, score and grade the submitted Statements of Qualifications pursuant to the Request for Qualifications Packet herein with the following recommended members:
1. Hidalgo County Sheriff's Office;
2. Hidalgo County DAs Office [Civil Section or as designated by Hon. R. Rodriguez];
3. Hidalgo County Purchasing Dept. in facilitating and supervisory role.
 
B.   Pct. 2
 
1. 77132  
A. Presentation for action/approval of the final negotiated professional services agreement between Hidalgo County [Pct. #2] and GDJ Engineering for the provision of design and construction engineering services for the project titled: Lopezville Park Improvement located in Pct. #2 [CC 08-18-20/R-AI#76935] subject to HC/DA/Civil Section final review as to legal form;

B. Presentation for action/approval of Work Authorization #1 submitted by GDJ Engineering in connection with Design and Construction Engineering services for the project title: Lopezville Park Improvements with an estimated cost of $156,621.38;

C. Pursuant to Article 14 of the current agreement, request by GDJ Engineering to engage the following subcontractors:
1. CVQ Land Surveyors, LLC - Boundary and Topographic Survey;
2. GSH Engineering, LLE - Safety Lighting Design;
3. Brighton Group, LLC - Park Features Design [Fishing Pond, Tennis Courts, Etc.];
4. B2Z Engineering, LLC - Geotechnical, CEI & CMT
 
C.   Pct. 3
 
1. 77166  
If applicable, pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy (3.1 (1), requesting approval of Supplemental Agreement No. 3 to current contract [C-12-246-10-16] with L&G Consulting Engineers, professional services for, "Liberty Road Project (from US 83 to Mile 3)" to amend the project name from "Tom Gill/Liberty Road" to "Liberty Road (From US Expressway 83 to FM 2221) and to extend the original agreement termination date of October 16, 2018 for an additional two (2) years in order to complete the scope of work currently in progress under this agreement.
 
D.   Constables
 
1. 77133  
Requesting authority to enter into a 5 year master services and purchasing agreement with AXON Enterprise, Inc. with authority for the County Judge to sign all required documents for the purchase of body cameras, accessories, and related services through Hidalgo County's membership/participation with TASB-Buyboard Cooperative under (Contract No. 568-18 Exp 9/30/2021) and Requisition Number 420229 in the amount of $17,539.96 per year subject to compliance with Form 1295, if applicable.
 
E.   Health & Human Services Dept.
 
1. 77165  
Requesting approval of Supplemental Agreement No. 1 to current contract [C-20-185-06-30] with Halff Associates, Inc., professional engineering services for, "The Installation of Generators at four (4) Health Department Clinics" for Hidalgo County Health Department, to amend the project name [to include autopsy generator(s) and additional engineering services related to facility] from "The Installation of Generators at four (4) Health Department Clinics" to a NEW TITLE be determined/announced herein and subject to HC/DA/Civil Section final approval as to legal form & compliance with 1295 form.
 
2. 77080  
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover the estimated cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the additional Electronic Medical Records Module and the implementing of the migration and supplies, in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.";
B. Exemption from the competitive bidding requirements, pursuant to Texas LGC 262.024 (a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;
C. The Health and Human Services Department (HHSD) has identified a need to add a module available through Electronic Medical Records (EMR) software system which was procured through Netsmart (AI 75841 on 06/30/20) and an Amendment to Master Agreement to include this software module for direct communication to the State of Texas Immunizations Registry is required.
 
3. 77122  
A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Relocation of County-owned Modular Building located in Sullivan City to Edinburg on Health Dept. site], in order to assist with County functions related to medical and Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use;
B. Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;
C. Requesting approval to award relocation services for county-owned modular building located at 371 W. Expressway 83 Sullivan City, Tx to 1304 S. 25th St. in Edinburg, Tx with Zuniga's House Mover, LLC in the amount of $9,190.00 subject to 213 Form.
 
F.   County Judge's Office:
 
1. 77147  
Emergency Management:
Requesting approval of final architect plans & specifications package [drafted in collaboration with input from County Judge's Office, Emergency and Facilities Management with Rike, Ogden, Figueroa, Allex Architects [ROFA] CC 8/18/20 R-76931] for distribution to Job Order Contractors [JOCS] to seek proposals for the repair and/or renovation of the two (2) Mahl Street Bldgs.
 
21.   Executive Office:
 
A.   Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B. 77061  
1. Approval of Interlocal Agreement for services by and between Hidalgo County and the Alliance for I-69 Texas
2. Approval to pay 2020 membership dues to RGV Mobility Task Force (RGV Partnership) Alliance for I-69 in the amount of $8,620.00 with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor
 
22. 77170   Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
a. Amendment to Interlocal Cooperation Agreement with the Municipalities
b. Interlocal Cooperation Agreement with Pharr - San Juan - Alamo Independent School District

B. Measures necessary to preserve public health and safety

C. Direction regarding County government operations, including but not limited to essential functions
 
23.   Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.   Real Estate Acquisition
 
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C.   Consultation with Legal Counsel regarding Legal Action due to emergency situation
 
D. 77100   Claim of AT&T
 
E. 77103   Claim of Alejandra Torres
 
24.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
25.   Open Session:
 
A.   Real Estate Acquisition and appropriation for same
 
B.   Pending and/or potential litigation
 
C.   Discussion, consideration and possible action regarding response to public health emergency
 
D. 77102   Claim of AT&T
 
E. 77104   Claim of Alejandra Torres
 
26.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
27.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
28.   Adjourn
 

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