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AGENDA
DRAINAGE DISTRICT
BOARD OF DIRECTORS
September 8, 2020
9:45 A.M.
 

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor,  Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda.  Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via videoconference.  Additionally, members of the public are encouraged to watch the meetings online, at:
www.hidalgocounty.us/HClive

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.

 
             
1.   Roll Call
 
2.   Prayer
 
3.   Open Forum
 
4.   Approval of Consent Agenda
 
5.   General Operations:
 
A. 77285   Discussion and possible action regarding the nomination of individuals to the Texas General Land Office CDBG-MIT Citizen Advisory Committee.
 
6.   2018 Bond Referendum Projects:
 
A. 77220   1. Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to the CSP No. HCDD1-20-044-08-19 “Old La Blanca & Mile 10 N. - 2018 Bond Referendum Project #28”
.
FIRM NAME: SCORE: RANK
Venser Contractors, LLC 91.00
Go Underground, LLC 86.07
Jimmy Closner & Sons Construction Co., Inc. 73.88
Saenz Utility Contractors, LLC 68.74
IOC Company, LLC 66.53
Artillery, LLC 64.51
Sal Construction Management, LLC 56.82

2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of: __________________________, for the provision construction services for: “Old La Blanca & Mile 10 N. - 2018 Bond Referendum Project #28”
 
B. 77226   1. Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to the CSP No. HCDD1-20-043-08-19 “Malone Drive & Pomelo Road -2018 Bond Referendum Project #18”
.
FIRM NAME: SCORE: RANK
Venser Contractors, LLC 91.00
Go Underground, LLC 85.41
Jimmy Closner & Sons Construction Co., Inc. 78.70
Saenz Utility Contractors, LLC 68.59
IOC Company, LLC 67.20
Sal Construction Management, LLC 64.86
Artillery, LLC 56.01

2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of: __________________________, for the provision construction services for: “Malone Drive & Pomelo Road -2018 Bond Referendum Project #18”
 
C. 77235   1. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements, H&R Lease Service, LLC, for RFB No. HCDD1-20-042-08-19, “Mission Lateral (Section II) -2018 Bond Referendum Project No. 26", for the Base Bid in the total amount of $2,280,727.20, as recommended by project engineer, L&G Engineering (subject to Legal Review and Compliance with HB1295).

2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
 
D. 77240   1. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements, Gonzalez Engineering & Management, LLC, for RFB No. HCDD1-20-040-08-19, “3 3/4 Mile Rd. & Shuerbach Rd. -2018 Bond Referendum Project No. 2", for the Base Bid in the total amount of $1,235,975.00, as recommended by project engineer, Javier Hinojosa Engineering (subject to Legal Review and Compliance with HB1295).

2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
 
E. 77231   Requesting acceptance and approval of Work Authorization No. 3 for the provision of Construction Materials Testing Services for: "Las Milpas -2018 Bond Referendum Project #17" in the amount of $117,944.50, through awarded Contract No. C-HCDD1-20-027-05-19, with B2Z Engineering, LLC., for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review).
 
F. 77288   Requesting approval of Change Order No. 2 reflecting an increase in the amount of $68,501.00 and twenty (20) additional construction calendar days, in connection with contract No. C-HCDD1-19-074-11-26 -Hidalgo County Drainage District No. 1 "Mission Lateral (Section I) -2018 Bond Referendum project #26" with Saenz Brothers Construction as recommended by project engineer, Damien B. Tijerina, P.E., L&G Engineering (subject to compliance to HB1295).
 
7.   2012 Bond Referendum - 2013 Bond Series:
 
A. 77262   1. Requesting approval to accept CSP response and award the negotiated Construction Contract, including Best and Final Offer, for the project: "Delta Regional Water Management Project Phase I (Panchitas Detention Pond) -2013 Bond Series" (Contract No. C-HCDD1-20-038-09-08) to Saenz Brothers Construction, LLC, in the total amount of $876,131.00 (base bid) as approved for negotiations by the Board of Directors on August 18, 2020 (Agenda Item No. 76926). (Subject to Legal Review and Compliance with HB1295).

2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
 
B. 77246   Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Jackson Drain Improvement-Budget:310

1. Acceptance of Certificate of Substantial Completion from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-048-09-25 Jackson Drain Improvements.

2. Application for Payment No. 5 in the amount of $80,650.13 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-048-09-25 Project Engineer: Jose N. Saldivar,P.E.-HCDD1 PO#636129-19
 
8.   General Fund:
 
A. 77232   Requesting authority to advertise and approval of RFB packet (requirements, specifications and plans) developed by HCDD1 Project Engineer, Jose Noe Saldivar, P.E., Engineer IV, for: Hidalgo County Drainage District No. 1 -"Ditch 47 & Ditch 350 Improvements (Mile 6 1/2 Crossing, Mile 10 N Crossing, Irrigation Canal Crossing, & Mile 9 N Crossing) -RFB No. HCDD1-20-053-09-30, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
 
9.   Right of Way Acquisitions:
 
A. 77264   Requesting approval of closing documents for Parcel 24-E6 as it relates to Project 24 of the 2018 Drainage Bond Program - Mile 9 N & FM 1015 project and authority for the Chairman of the Board to execute documents, pending final legal review.
 
10.   Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
 
A.   Real Property (Tex. Gov't Code 551.072)
 
B.   Personnel Matters (Tex. Gov't. Code 551.074)
 
C.   Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
 
11.   Open Session:
 
A.   Possible Action of Real Estate Acquisition
 
B.   Possible Action on Pending and/or Potential Litigation
 
12.   Adjourn
 

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