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SPECIAL MEETING - September 1, 2020

BE IT REMEMBERED, that on this 1st day of September A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE ELLIE TORRES
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 1, 2020
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

             
1.   Roll Call (Audio Reference 13m:42s)

Judge Cortez called the meeting to order at 10:05 A.M.

All members of the court were present during the roll call.
             
2.   Pledge of Allegiance (Audio Reference 13m:57s)

Judge Cortez led the reciting of the Pledge of Allegiance.
             
3.   Prayer (Audio Reference 14m:13s)

Judge Cortez offered the prayer.
             
4.   Approval of Consent Agenda (Audio Reference 15m:15s)

Valde Guerra requested that Consent Agenda items 6.K and 6.L be pulled for further discussion.

The court proceeded to approve the remainder of the Consent Agenda.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of the Consent Agenda, with the exception of Consent Agenda items 6.K and 6.L, which were pulled for further discussion.

Vote: 5 - 0 -Unanimously

The court proceeded to Consent Agenda item 6.K.
             
5.   Open Forum (Audio Reference 17m:08s)

Participant, Fern McClaugherty, expressed her concerns of the countys' administration of the the taxpayers' monies and the Stay At Home Order in place. She also voiced O.W.L Organization's support for law enforcement.

No action was taken on item 5 - Open Forum.

The court proceeded to item 16.A. (Audio Reference 20m:35s)
             
6.   County Judge's Office:
             
A.   AI-77112    Approval of proclamation designating September 2020 as Valley Civic Engagement Month. (Audio Reference 24m:03s)

Public Affairs Director, Carlos Sanchez, read the Proclamation designating September 2020 as Valley Civic Engagement Month.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 6.A.
                                                                              
 Vote: 5 - 0 – Unanimously

Carlos Martinez, with the organization ACT, Yvonne Ramon, with the Elections Department, and Albert Morales expressed the importance of this proclamation, as well as their gratitude towards the court's participation.

The court proceeded to item 8.A.
  Attachments:
  Proclamation Executed
 
             
7.   HIDTA - Task Force:
             
A.   AI-77084    DA Fed SHRG TREAS (1252): (Audio Reference 40m:02s)
Authorization and approval of deobligation (reduction) of funds in the amount of $40,000.00.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 7.A.

Vote: 4 - 0 - Unanimously

The court proceeded to item 11.A. (Audio Reference 40m:35s)
  Attachments:
  De-Obligation
 
             
8.   Sheriff's Office:
             
A.   AI-77098    Edward Byrne Memorial Justice Assistance Grant (JAG) (1282): (Audio Reference 33m:40s)
1. Ratification of application that was submitted on August 19, 2020 for the FY2020 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice.
2. Authorization for County Judge to sign the required documentation.

Commissioner Cantu stepped away from the meeting.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on items 8.A.1 & 8.A.2.

 Vote: 4 - 0 - Unanimously
  Attachments:
  OMB No. 4040-0004
  OMB No. 1121-0329
  Certifications and Assurances Form
  Solicitation
 
             
B.   AI-77028    State Criminal Alien Assistance Program (SCAAP) Grant (1284): (Audio Reference 34m:25s)
Authorization and approval to accept the SCAAP 2019 grant in the amount of $348,589.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 8.B.

Vote: 4 - 0 - Unanimously 

The court continued to item 9.A.
  Attachments:
  Award Notice
 
             
9.   Human Resources:
             
A.   Requesting waiver of the following, if applicable, for personnel items listed:(Audio Reference 34m:56s)
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on items 9.A.1, 2, & 3.

Vote: 4 - 0 - Unanimously
             
B.   AI-77135    Health - COVID (1293):
Approval of the following personnel actions, effective 09/01/2020: (Audio Reference 35m:55s)
Action Dept./ Prg. Slot # Position Title Grade
Create 340-076 0017 COVID-19 Medical Technician I 05
Create 340-076 0018 COVID-19 Analyst I 10
Create 340-076 0019 COVID-19 Analyst I 10
Create 340-076 T020 COVID-19 Clerk I 01
Create 340-076 T021 COVID-19 Clerk I 01
Create 340-076 T022 COVID-19 Clerk I 01

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 9.B. 

Vote: 4 - 0 - Unanimously
  Attachments:
  Fiscal Note
  PARS SIGNED
 
             
10.   Urban County:
             
A.   AI-77094    Requesting approval of the Hidalgo County Urban County Program’s Analysis of Impediments. (Audio Reference 36m:51s)

Steve De La Garza, with the Urban County Program, explained to the court how the analysis of impediments is conducted.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 10.A.
                                                                              
Vote: 4 - 0 – Unanimously

The court returned back to the item 7.A. (Audio Reference 39m:51s)
  Attachments:
  Requesting approval of the Hidalgo County Urban County Program's Analysis of Impediments
 
             
11.   Health & Human Services Department:
             
A.   AI-77146    Requesting approval to submit a request to the State to realign the budget amounts for the Public Health Emergency Preparedness program #537-18-0176-00001. (Audio Reference 40m:35s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 11.A.
                                                                              
Vote: 4 - 0 – Unanimously
  Attachments:
  Budget Summary
 
             
B.   AI-77120    Pursuant to Chapter 121 Local Public Health Reorganization Act;  Sec.121.006, requesting approval of the revised Schedule of Fees for the Hidalgo County Health & Human Services Department effective September 1, 2020. (Audio Reference 41m:19s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 11.B.
                                                                              
Vote: 4 - 0 – Unanimously
  Attachments:
  2020 Federal Poverty Guidelines
  Immunization Fee Schedule
 
             
C.   AI-77105    Requesting approval of the Memorandum of Agreement with the National Foundation for the Centers for Disease Control and Prevention and for County Judge to sign the MOA and the Certification of Non-Supplanting.  The purpose of the agreement is to allow CDC Foundation employees to work at the Hidalgo County Health & Human Services locations as part of the COVID-19 CoAg Surge Staffing project.  The term of the MOU is from the signature date of the latter of the parties to sign, and end on March 31, 2021. (Audio Reference 42m:00s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 11.C.
                                                                              
Vote: 4 - 0 – Unanimously
  Attachments:
  Legal Review
  MOA
 
             
D.   AI-77086    Requesting approval to submit a request to the State to realign the budget amounts for the Preventive Health & Health Services program #537-17-0287-00001. (Audio Reference 44m:38s)

Commissioner Cantu rejoined the meeting.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 11.D.
                                                                              
Vote: 5 - 0 – Unanimously
  Attachments:
  Budget Summary
 
             
E.   AI-77145    Requesting approval to submit a request to the State to realign the budget amounts for the COVID-19 grant program #HHS000769200001. (Audio Reference 45m:30s)

Eddie Olivarez recommended approval subject to the Auditor's Offiice's and Budget & Management's review.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 11.E, subject to the Auditor's Offices' and Budget & Management Department's review.

Vote: 5 - 0 - Unanimously 
  Attachments:
  Budget Summary
 
             
12.   Community Service Agency:
             
A.   AI-77096    Discussion, consideration, and action to recommend approval to accept and allocate PY 2020 Direct Deposit EFT from Direct Energy, LP in the amount of $25,000 to Neighbor to Neighbor Fund, for benefit of Hidalgo County Residents for utility assistance. (Audio Reference 46m:13s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                        
 Vote: 5 - 0 – Unanimously
 
             
13.   IT Department:
             
A.   AI-77072    Authorization and approval to purchase new wireless devices with data service through the County's membership/participation with VERIZON WIRELESS under CONTRACT: DIR-TSO-3415 for the following: (Audio Reference 46m:53s)
Department: Qty: Employee/ID: Description: Service Plan: Equipment: Equipment Cost:
Human Resources 1 Raul Silguero Jr. / 115622 New device with data service Custom 4G Unl. MB Plan w/MBP for National Security, Public Safety, & First Responders @ $37.99/mo IPad Pro 12.9 128GB + Smart Keyboard Folio Case + Apple Pencil $1,378.93
Human Resources 1 Erika G. Reyna / 148229 New device with data service Custom 4G Unl. MB Plan w/MBP for National Security, Public Safety, & First Responders @ $37.99/mo IPad Pro 12.9 128GB + Smart Keyboard Folio Case + Apple Pencil $1,378.93

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
  Attachments:
  Backup documents
 
             
14.   Elections Administration:
             
A.   AI-77079    1. Discussion on Election Updates. (Audio Reference 47m:37s)

Yvonne Ramon, with the Elections Department, presented an elections update to the court. In which Mrs. Ramon stated the possibility of an additional 24 local elections on the federal, state, and county ballot for the general election on November 3rd. Mrs Ramon stated that she will update the court once the pending information is received.

No action was taken on item 14.A.1.

2. Discussion, consideration and approval of Hidalgo County Elections Department to include a self-addressed stamped envelope to be included with the mail in ballot application that is to be mailed to all registered voters who are 65 and older for the November 3, 2020 Presidential Election. (Audio Reference 48m:19s)

Mrs. Ramon stated if the self addressed stamped envelope is included, it will be an additional cost of $38,500.00. Therefore, the cost for the mail-out application will be $67,200.00. Mrs. Ramon also provided the cost without the stamp included, which would be $28,700.00. Furthermore, Mrs. Ramon stated that the department is in need of more mail kits to be prepared for the applications to vote by mail. The estimated cost for the mail kit would be $38,284.26. In conclusion, Mrs. Ramon stated the estimated cost without a stamp will be approximately $67,000.00, and with a stamp will be approximately $105,484.26.

The court had a brief discussion and motioned to approve item 14.A.2.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 14.A.2.

Vote: 5 - 0 -Unanimously 

3. Discussion, consideration and/or approval of the local political parties request to hire a vendor to set up tents with air conditioning at each Early Voting and Election Day polling location during the November 3, 2020 Presidential Election. (Audio Reference 54m:38s)

No action was taken on item 14.A.3.
             
15.   Auditor's Office:
             
A.   AI-77101    Presentation of 2021 Statement of Estimated Available Resources (Audio Reference 56m:55s)

Commissioner Flores stepped away from the meeting.

Linda Vong, with the Auditor's Office presented and discussed the 2021 Statement of Estimated Available Resources to the court.

No action was taken on item 15.A.
  Attachments:
  report
 
             
B.   AI-77118    Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County District Attorney's Office for the fiscal year 2020 pursuant to the Chapter 59 Asset Forfeiture Report requirements. (Audio Reference 1h:05m 25s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 15.B.
                                                        
 Vote: 4 - 0 – Unanimously

The court proceeded to item 17.A.
             
16.   Precinct #2 - Comm. Cantu:
             
A.   AI-77144    Proclamation declaring September 2020 as Childhood Cancer Awareness Month. (Audio Reference 20m:44s)

Commissioner Cantu introduce and honored the achievements of Ryan Garza from Sharyland Pioneer High School. Mr. Garza read the Proclamation declaring September 2020 as Childhood Cancer Awareness Month.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 16.A.

Vote: 5 - 0 - Unanimously

The court returned back to item 6.A. (Audio Reference 24m:03s)
  Attachments:
  Proclamation Executed
 
             
17.   Precinct #3 - Comm. Flores:
             
A.   AI-77092    Requesting approval for the County Auditor's Office to issue payment on ROW acquisitions pending the execution of the Advance Funding Agreement (AFA) between Hidalgo County and the Texas Department of Transportation (TXDOT) for the FM 676 road project from SH 107 to Taylor Road pursuant to the "Exception of Policy"approved by TXDOT. (Audio Reference 1h:06m 08s)

Commissioner Flores rejoined the meeting.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 17.A.

 Vote: 5 - 0 - Unanimously
  Attachments:
  Full Authority to Proceed
  TXDOT Email- Exception to Policy
 
             
B.   AI-77069    Requesting approval to accept counteroffer to purchase a tract of land known as Parcel 7 associated with the Veterans Blvd. Project with authority for the County Judge to sign the Administrative Evaluation and Approval Form. (Audio Reference 1h:06m 48s)

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 17.B.

Vote: 5 - 0 – Unanimously

The court approved items 17.B and 17.C together.
  Attachments:
  Adm Evaluation & Approval Form
 
             
C.   AI-77111    Requesting approval to accept counteroffer to purchase a tract of land known as Parcel No. 42 associated with the Veterans Blvd. project with authority for the County Judge to sign the Administrative Evaluation and Approval Form. (Audio Reference 1h:06m 48s)

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 17.C.

Vote: 5 - 0 – Unanimously

The court approved items 17.B and 17.C together.
  Attachments:
  Adm Evaluation & Approval Form
 
             
18.   Precinct #4 - Comm. Torres:
             
A.   AI-77074    Requesting approval to name a 20' Private Road located on the south side of Richardson Road on Lot 12 Block 267 Tex-Mex Survey as Lupe Gonzalez Service Road for 911 purposes. (Audio Reference 1h:07m 15s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 18.A.

Vote: 5 - 0 – Unanimously
  Attachments:
  Back Up For Lupe Gonzalez Service Road
 
             
19.   Budget & Management:
             
A.   AI-77160    FY 2020 Texas VINE Grant Program (1283):
1. Approval to process payment for invoice #INV80004 from Appriss, Inc. in the amount of $7,542.56 in relation to the FY 2020 VINE Maintenance Fee for the 4th quarter (6-1-2020 to 8-31-2020) after review, audit, and processing procedures are completed by County Auditor (PO #813469). (Audio Reference 1h:07m 48s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 19.A.1.

 Vote: 5 - 0 - Unanimously

2. Approval to submit to the Office of the Attorney General of Texas the FY 2020 Texas VINE Grant reimbursement maintenance invoice in the amount of $7,542.56 (4th quarter) and the Texas Statewide Automated Victim Notification Service (SAVNS) Quarterly Verification of Continuing Production Record with authority for the County Judge to sign the required documents. (Audio Reference 1h:08m 22s) 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 19.A.2.
                                                                              
 Vote: 5 - 0 – Unanimously
  Attachments:
  4th QTR Appriss Invoice
  4th QTR OAG Reimb. Request
  4th QTR SAVNS Prod. Record
 
             
B.   AI-77108    Moody Foundation Grant (1286):
Approval of certification of revenues, as certified by Co. Auditor, in relation to the Moody Foundation Grant Award (grant #2020-172) in the amount of $250,000.00 and appropriation of the same. (Audio Reference 1h:08m 54s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 19.B.

Vote: 5 - 0 - Unanimously 
  Attachments:
  contract
  COR
  AI-76629 Moody Grant Award Contract
  Cert. of Rev. Email
  Moody Approp.
 
             
C.   AI-77093   
CARES Act Relief Funds (1287): (Audio Reference 1h:09m 44s)
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 19.C.
                                                                              
 Vote: 5 - 0 – Unanimously
  Attachments:
  EXH A
  AIB - Incurred Costs
 
             
D.   AI-77065    FY 2021 Texas VINE Grant Program (1283):
1. Discussion, consideration, and approval to enter into the Statewide Automated Victim Notification Service (SAVNS) contract for FY 2021 (September 1, 2020-August 31, 2021) between Hidalgo County and the Office of the Attorney General of Texas with authorization for County Judge to execute the agreement electronically. (Audio Reference 1h:10m 19s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 19.D.1.

Vote: 5 - 0 - Unanimously 

2. Approval of certification of revenues, as certified by the County Auditor for the FY 2021 Texas VINE Grant Program in the amount of $30,122.51 and appropriation of the same. (Audio Reference 1h:10m 46s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 19.D.2.

Vote: 5 - 0 – Unanimously

3. Discussion, consideration, and approval to enter into a First Contract Renewal between Hidalgo County and Appriss, Inc. for FY 2021 (September 1, 2020-August 31, 2021) with authorization for County Judge to execute agreement. (Audio Reference 1h:11m 06s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 19.D.3.

Vote: 5 - 0 – Unanimously
  Attachments:
  FY 2021 OAG Agreement
  FY 2021 Appriss Agreement
  Appropriation
  COR
 
             
E.   AI-77067    Various Departments: (Audio Reference 1h:11m 30s)
Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 19.E.

Vote: 5 - 0 -Unanimously 
  Attachments:
  Fiscal Note
  Exhibit A
 
             
F.   Budget Appropriations:
             
1.   AI-77071    CTIF Grant (1312): (Audio Reference 1h:11m 55s)
Approval of certification of revenues as certified by the County Auditor for the County Transportation Infrastructure Fund (CTIF) Grant Program in the total project amount of $531,838.00 and appropriation/interfund of the same. 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 19.F.1.
                                                        
 Vote: 5 - 0 – Unanimously
  Attachments:
  Executed Grant Agreement
  COR
 
             
20.  
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
             
A.   Hidalgo County
             
1.   AI-77121   
A.  Authority to advertise and publish a Request for Qualifications for the project titled: Forensic Pathologist for Hidalgo County with approval of procurement packet [drafted and developed by HC/DA/Civil Section and Purchasing Dept.] with final approval as to legal form by HC/DA/Civil Section; (Audio Reference 1h:12m 21s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.A.1.A

Vote: 5 - 0 - Unanimously 

B. Appointment/Designation of an Evaluation Committee to review, score and grade the submitted Statements of Qualifications pursuant to the Request for Qualifications Packet herein with the following recommended members:
    1.  Hidalgo County Sheriff's Office;
    2.  Hidalgo County DAs Office [Civil Section or as designated by Hon. R. Rodriguez];
    3.  Hidalgo County Purchasing Dept. in facilitating and supervisory role. (Audio Reference 1h:13m 02s)

Judge Cortez volunteered to substitute himself with the DA's Office. Judge Cortez stated that the forensic pathologist often becomes an expert witness in criminal cases with the DA's Office and can present a conflict of interest. He further stated  that he would like to serve, and that the DA's Office can remain as well.

The court motioned to approve to add Judge Cortez to the recommended members.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES to add Judge Cortez to the recommended members , seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval to adding Judge Cortez as a member to the Evaluation Committee.

Vote: 5 - 0 - Unanimously 
  Attachments:
  draft packet
 
             
B.   Pct. 2
             
1.   AI-77132   
A.  Presentation for action/approval of the final negotiated professional services agreement between Hidalgo County [Pct. #2] and GDJ Engineering for the provision of design and construction engineering services for the project titled: Lopezville Park Improvement located in Pct. #2 [CC 08-18-20/R-AI#76935] subject to HC/DA/Civil Section final review as to legal form; (Audio Reference 1h:14m 50s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.B.1.A.

Vote: 5 - 0 - Unanimously 

B.  Presentation for action/approval of Work Authorization #1 submitted by GDJ Engineering in connection with Design and Construction Engineering services for the project title: Lopezville Park Improvements with an estimated cost of $156,621.38; (Audio Reference 1h:15m 24s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.B.1.B.

Vote: 5 - 0 -Unanimously 

C.  Pursuant to Article 14 of the current agreement, request by GDJ Engineering to engage the following subcontractors:
     1.  CVQ Land Surveyors, LLC - Boundary and Topographic Survey; (Audio Reference 1h:15m 53s)
     2.  GSH Engineering, LLE - Safety Lighting Design;
     3.  Brighton Group, LLC - Park Features Design [Fishing Pond, Tennis Courts, Etc.];
     4.  B2Z Engineering, LLC - Geotechnical, CEI & CMT 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.B.1.C.
                                                                              
Vote: 5 - 0 – Unanimously
  Attachments:
  Agreement Executed
  Work Authorization Executed
  Pct 2
  GDJ Agrmnt.l
  LEGAL
  Agrmnt, WA#1 & Subcont.
  WA#1-GDJ
 
             
C.   Pct. 3
             
1.   AI-77166   
If applicable, pursuant to Hidalgo County's Exiting Elected Official Expenditure Policy (3.1 (1), requesting approval of Supplemental Agreement No. 3 to current contract [C-12-246-10-16] with L&G Consulting Engineers, professional services for, "Liberty Road Project (from US 83 to Mile 3)" to amend the project name from "Tom Gill/Liberty Road" to "Liberty Road (From US Expressway 83 to FM 2221) and to extend the original agreement termination date of October 16, 2018 for an additional two (2) years in order to complete the scope of work currently in progress under this agreement. (Audio Reference 1h:16m 15s)

Martha Salazar, with the Purchasing Department, confirmed that this is a request for an additional two years, until the year of 2022.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 20.C.1.

Vote: 5 - 0 -Unanimously 
  Attachments:
  1295 Form
  Supplemental No.3
 
             
D.   Constables
             
1.   AI-77133   
Requesting authority to enter into a 5 year master services and purchasing agreement with AXON Enterprise, Inc. with authority for the County Judge to sign all required documents for the purchase of body cameras, accessories, and related services through Hidalgo County's membership/participation with TASB-Buyboard Cooperative under (Contract No. 568-18 Exp 9/30/2021) and Requisition Number 420229 in the amount of $17,539.96 per year subject to compliance with Form 1295, if applicable. (Audio Reference 1h:17m 54s)

Commissioner Fuentes stepped away from the meeting.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.D.1.

Vote: 4 - 0 -Unanimously 
 
  Attachments:
  Proposal and Agreement
  LEGAL
 
             
E.   Health & Human Services Dept.
             
1.   AI-77165   
Requesting approval of Supplemental Agreement No. 1 to current contract [C-20-185-06-30] with Halff Associates, Inc., professional engineering services for, "The Installation of Generators at four (4) Health Department Clinics"  for Hidalgo County Health Department, to amend the project name [to include autopsy generator(s) and additional engineering services related to facility] from "The Installation of Generators at four (4) Health Department Clinics" to a NEW TITLE be determined/announced herein and subject to HC/DA/Civil Section final approval as to legal form & compliance with 1295 form. (Audio Reference 1h:18m 35s)

Martha Salazar, with the Purchasing Department, stated that this agreement will include any renovations, if they are forthcoming from a site visit that was conducted, including the upgrade or installation of a new generator at the forensic center.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 20.E.1.

Vote: 4 - 0 -Unanimously 
  Attachments:
  Supplement Agreement Executed
  Supplemental Agreement No.1
 
             
2.   AI-77080   
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover the estimated cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the additional Electronic Medical Records Module and the implementing of the migration and supplies, in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.";  (Audio Reference 1h:19m 35s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 20.E.2.A.

Vote: 4 - 0 -Unanimously 

 
B. Exemption from the competitive bidding requirements, pursuant to Texas LGC 262.024 (a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens; (Audio Reference 1h:20m 21s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.E.2.B.

Vote: 4 - 0 – Unanimously
 
C. The Health and Human Services Department (HHSD) has identified a need  to add a module available through Electronic Medical Records (EMR) software system which was procured through Netsmart (AI 75841 on 06/30/20)  and an Amendment to Master Agreement to include this software module for direct communication to the State of Texas Immunizations Registry is required. (Audio Reference 1h:20m 47s)

Commissioner Fuentes rejoined the meeting.

Commissioner Cantu stepped away from the meeting.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 20.E.2.C.

Vote: 4 - 0 – Unanimously
  Attachments:
  Amendment Executed
  Amendment
  Legal Review and OK
  Netsmart Quote
  Briefing
  1295 Form
 
             
3.   AI-77122   
A.  Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Relocation of County-owned Modular Building located in Sullivan City to Edinburg on Health Dept. site], in order to assist with County functions related to medical and Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use;  (Audio Reference 1h:21m 24s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.E.3.A.

Vote: 4 - 0 - Unanimously 

 
B.  Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;  (Audio Reference 1h:22m 06s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 20.E.3.B.

Vote: 4 - 0 - Unanimously 
 
C.  Requesting approval to award relocation services for county-owned modular building located at 371 W. Expressway 83 Sullivan City, Tx to 1304 S. 25th St. in Edinburg, Tx with Zuniga's House Mover, LLC in the amount of $9,190.00 subject to 213 Form.  (Audio Reference 1h:22m 34s)

Commissioner Cantu rejoined the meeting.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 20.E.3.C.

Vote: 5 - 0 – Unanimously
  Attachments:
  Acceptance of Proposal and Agreement Executed
  1295 Form
  Agenda Item Briefing (AI-77122)
  Sam.Gov
  TXLGC 262.024(a) 1,2
 
             
F.   County Judge's Office:
             
1.   AI-77147   
Emergency Management: (Audio Reference 1h:23m 03s)
Requesting approval of final architect plans & specifications package [drafted in collaboration with input from County Judge's Office, Emergency and Facilities Management with Rike, Ogden, Figueroa, Allex Architects [ROFA] CC 8/18/20 R-76931] for distribution to Job Order Contractors [JOCS] to seek proposals for the repair and/or renovation of the two (2) Mahl Street Bldgs. 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 20.F.1.

Vote: 5 - 0 – Unanimously
             
21.   Executive Office:
             
A.   Presentation for discussion of the following: (Audio Reference 1h:23m 45s)
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting

Valde Guerra stated that no action was to be taken on item 21.A.1 & 21.A.2.

(Audio Reference 1h:30m:28s)

Commissioner Fuentes stated that the Tax Office Sub-Station in Weslaco, TX was reopened, and is ready to serve the public.
             
B.   AI-77061   
1.  Approval of Interlocal Agreement for services by and between Hidalgo County and the Alliance for I-69 Texas (Audio Reference 1h:23m 53s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 21.B.1.

Vote: 5 - 0 -Unanimously 

2.  Approval to pay 2020 membership dues to RGV Mobility Task Force (RGV Partnership) Alliance for I-69 in the amount of $8,620.00 with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor (Audio Reference 1h:24m 19s)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 21.B.2.

Vote: 5 - 0 -Unanimously 

The court proceeded to item 23 - Closed Session (Audio Reference 1h:24m 44s)
  Attachments:
  Agreement Executed
  agreement
  update
  invoice
  letter
  pkg
  affidavit
 
             
22.   AI-77170    Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
  a. Amendment to Interlocal Cooperation Agreement with the Municipalities (Audio Reference 1h:27m 37s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 22.A.1.A as directed.

Vote: 5 - 0 – Unanimously

  b. Interlocal Cooperation Agreement with Pharr - San Juan - Alamo Independent School District (Audio Reference 1h:28m 11s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 22.A.1.B.

Vote: 5 - 0 - Unanimously 

Valde Guerra stated for the record that all the appropriate documentation will be provided to the Auditor's Office.

B. Measures necessary to preserve public health and safety  (Audio Reference 1h:28m 38s)

Valde Guerra stated that no action was to be taken on item 22.B.

C. Direction regarding County government operations, including but not limited to essential functions  (Audio Reference 1h:28m 52s)

Valde Guerra stated that the county will continue to follow the CDC guideline as it pertains to the safety of the constituents of Hidalgo County, as well as the county employees, during the COVID-19 pandemic.

No action was taken on item 22.C.

Commissioner Fuentes requested to reference back to item 21.A.1. (Audio Reference 1h:30m 22s)

The court continued to item 28 - Adjournment. (Audio Reference 1h:31m 01s) 
  Attachments:
  First Amendment Executed
  First Amendment Executed
  ICA Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  First Amendment Executed
  Exhibits A through D
 
             
23.   Closed Session: (Audio Reference 1h:24m 52s)
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:

The court proceeded into Closed Session at 11:17 A.M.

Commissioner Flores stepped away from the meeting.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval to proceed into Closed Session.

Vote: 4 - 0 - Unanimously
             
A.   Real Estate Acquisition

Reference item 25.A.
             
B.   Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.

Reference item 25.B.
             
C.   Consultation with Legal Counsel regarding Legal Action due to emergency situation

Reference item 25.C.
             
D.   AI-77100    Claim of AT&T 

Reference item 25.D.
             
E.   AI-77103    Claim of Alejandra Torres

Reference item 25.E.
             
24.  
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

No action was taken on items 24.A & 24.B.
             
25.   Open Session: (Audio Reference 1h:25m 38s)

The court returned from Closed Session at 12:03 P.M.

All members of the court were present.

The court referenced back to item 14.A.3 to confirm that no action was taken on item 14.A.3. (Audio Reference 1h:25m 46s)

The court proceeded to item 25.A. (Audio Reference 1h:26m 03s)
             
A.   Real Estate Acquisition and appropriation for same (Audio Reference 1h:26m 03s)

Valde Guerra stated that no action was to be taken on item 25.A, and they will proceed as directed.
             
B.   Pending and/or potential litigation (Audio Reference 1h:26m 09s)

Valde Guerra stated that no action was to be taken on item 25.B.
             
C.   Discussion, consideration and possible action regarding response to public health emergency (Audio Reference 1h:26m 12s)

Reference agenda item 22.

No action was taken on item 25.C.
             
D.   AI-77102    Claim of AT&T (Audio Reference 1h:26m 30s)

Valde Guerra requested for settlement authority to make an offer in the amount of $1,467.93.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on the settlement amount of $1,467.93 on item 25.D.

Vote: 5 - 0 – Unanimously
             
E.   AI-77104    Claim of Alejandra Torres (Audio Reference 1h:26m 54s)

Valde Guerra requested for settlement authority to make an offer in the amount of $6,751.69, and if the amount was to be accepted then the funds would be distributed as recorded: $805.44 would be paid to Alejandra Torres, and $5,946.25 would be paid to 
E.C. Chico Enterprises, Inc.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on the settlement amount of $6,751.69, and the manner of distribution stated above.

Vote: 5 - 0 -Unanimously 

The court proceeded back to item 22. (Audio Reference 1h:27m 37s)
             
26.   Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

The court did not proceed into item 26 - Closed Session.
             
27.   Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

The court did not proceed into item 27 - Open Session.
             
28.   Adjourn (Audio Reference 1h:31m 01s)

Judge Cortez adjourned the meeting at 12:09 P.M.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval to adjourn the meeting.

Vote: 5 - 0 – Unanimously
             
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 1st day of September, 2020

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Carolyn Thornton, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September, 2020.

Signed this 2nd day of September 2020




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Carolyn Thornton, Deputy
 

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