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SPECIAL MEETING - September 8, 2020

BE IT REMEMBERED, that on this 8th day of September A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE ELLIE TORRES
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
September 8, 2020
9:45 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 18m:58s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote to approve all items of the Consent Agenda with the exception of items 7.A., 10.A., 11.A.1, 11.A.2, 12.A. & 12.B.
                                                                              
 Vote: 5 - 0 – Unanimously

The court proceeded to Consent Agenda item 7.A. (Audio Reference 20m:25s)

             
1.   AI-77283   
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
  Attachments:
  Check Register
  ck register
 
             
2.   Auditor's Office:
             
A.   AI-77284    Presentation of Fund Information Report
  Attachments:
  letter & report
 
             
3.   2020 Intradepartmental transfers:
             
A.   AI-77274    2020 - PCT.4  Drain Imprv (1200)
  Attachments:
  LIT
 
             
B.   AI-77275    2020 - PCT.4 ROAD MAINT (1200)
  Attachments:
  LIT
 
             
C.   AI-77289    2020 - Tax Office (1100)
  Attachments:
  transfer-revised
 
             
D.   AI-77271    2020 - DA FED SHRG - TREAS (1252)
  Attachments:
  transfer
 
             
E.   AI-77175    2020 - 93RD DC (1100)
  Attachments:
  LIT
 
             
F.   AI-77261    2020 - Pct 1 TXDOT (1315)
  Attachments:
  LIT
 
             
G.   AI-77267    2020 - CCL#4 (1100)
  Attachments:
  LIT-revised
 
             
H.   AI-77242    2020 - Pct 1 R&B (1200)
  Attachments:
  Transfer
 
             
I.   AI-77241    2020 - IT Department (1100)
  Attachments:
  Intra
 
             
J.   AI-77230    2020 - Sheriff's Federal Sharing - US Justice (1229)
  Attachments:
  LIT
 
             
K.   AI-77173    2020 - WIC ADM (1292)
  Attachments:
  L/T AI-77173
 
             
L.   AI-77174    2020 - WIC Reg. Dietitian (1292)
  Attachments:
  transfer-revised
 
             
M.   AI-77182    2020 - Health & Human Services Dept. / PHHS (1293) 
  Attachments:
  lit
 
             
N.   AI-77097    2020- Domestic Relations Office (1100)
  Attachments:
  LAPTOP FUNDING
 
             
4.   2020 Interdepartmental transfers:
             
A.   AI-77227    2020 PCT1 Parks (1100)
Approval of 2020 interdepartmental transfer from Pct1 Sanitation (001) (430) to Pct1 Parks (013) (610) in the total amount of $3,000.00 to purchase supplies for the repair of Delta Lake Park office. 
  Attachments:
  Transfer
 
             
5.   Planning Department:
             
A.   AI-77192    Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
  Attachments:
  Signed Plats
  Pct 1 Cert Plat & Utility Status 09-08-2020
  Pct 2 & 4 Plat & Utility Status
 
             
6.   Monthly Fee Reports:
             
A.   AI-77279    District Clerk     Fee report for the month of August 2020    $392,793.39
  Attachments:
  August 2020 Monthly Fee Report
 
             
B.   AI-77266    District Attorney's Office Check Fraud Fees Monthly Report -  2020 August
  Attachments:
  Monthly Report
 
             
7.   Executive Office:
             
A.   AI-77207    Approval of The Moody Foundation grant contract approving the grant terms and conditions, as amended  (Audio Reference 20m:25s)

Valde Guerra, of the Executive Office, informed the court that he has received the Moody Foundation approval, and will be forwarding the approval to the Auditor's Office. Mr. Guerra also ensured that the document will be attached to the agenda item. 

On motion by COMMISSIONER PCT. 2, EDUARDO "EDDIE" CANTU seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval as stated above by Valde Guerra for Consent Agenda item 7.A.
                                                                              
 Vote: 5 - 0 – Unanimously

The court proceeded to Consent Agenda item 10.A. (Audio Reference 20m:55s)
  Attachments:
  legal approval
  revised agreement
  response
 
             
8.   Pct. #4:
             
A.   AI-77278    1. Requesting approval of partial permit fee refund to Elisa Trevino in the amount of $75.00.
2. Requesting approval of partial permit fee refund to Rolando Badillo in the amount of $50.00.
  Attachments:
  Auditor Email
  Elisa Trevino - Refund Backup
  Rolando Badillo - Backup
 
             
9.   Adult Probation:
             
A.   AI-77268    Adult Probation - DWI Court (1289):
Approval of certification of revenues, by Co. Auditor, for the DWI Court Grant program income and appropriation of same for the month of August 2020 in the amount of $884.00
  Attachments:
  budget
  COR
  DWI Aug 2020 approp
  request to certify revenues
 
             
10.   Membership Dues/Certifications:
             
A.   AI-77263    CCL#4 (1100):
Requesting approval to pay 2020 Hidalgo County Bar Association Membership Dues in the total amount of $75.00 with the authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. (Audio Reference 20m:55s)
 
Valde Guerra stated that the affidavit for the membership dues was inadvertently attached, and clarified that the Bar Association Dues will be attached, and the affidavit will be corrected.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval, as stated above by Valde Guerra for Consent Agenda item 10.A.
                                                                              
 Vote: 5 - 0 – Unanimously

The court proceeded to Consent Agenda item 11.A.1 & 11.A.2. (Audio Reference 21m:34s)
  Attachments:
  Affidavit
  Membership Dues
 
             
B.   AI-77181    Requesting approval to pay for certification renewals for Hidalgo County Fire Marshal's Office employees and volunteers, Victor Ramirez, Oscar Lopez, Ricardo Saldana, Homero Garza, Miguel J. Guerra, Roberto Chavez, and Eric L. Sanchez, in the amount of $75.00 each, final total of $525.00, payable to the Texas Commission on Fire Protection, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.  Requisition# 420335
  Attachments:
  tcfp-all
 
             
11.   Budget & Management:
             
A.   AI-77179    1.  Approval of reimbursement in the amount of $1,076,268.83 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/20/20 to 09/02/20.
08/20-26/20 $   498,081.58
08/27-31/20 $   307,830.02
09/01-03/20 $   270,357.23
TOTAL $1,076,268.83
2.  Approval of wire transfer to cover claims paid.

(Audio Reference 21m:34s)

Valde Guerra stated for the record, that Commissioner Fuentes abstained from any discussion and/or action as it pertains to Consent Agenda items 11.A.1 & 11.A.2.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote to approve items 11.A.1 & 11.A.2.
                                                                              
 Vote: 4 - 0 – Unanimously

Commissioner David Fuentes abstained. 

The court proceeded to Consent Agenda item 12.A.1 & 12.A.2. (Audio Reference 22m:14s)
  Attachments:
  Affidavit
  AETNA 8/20-26/20
  AETNA 8/27-31/20
  AETNA 9/1-2/20
  Certification
  Funding Requests
 
             
B.   AI-77180   
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 16-31, 2020 in the amount of $39,331.66 and requesting approval of wire transfer.
  Attachments:
  BY ORGANIZATION
  CERTIFICATION
  INVOICE
 
             
12.  
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
             
A.   AI-77281   
1. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund Expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for an Interlocal Cooperation Agreement between the City of Edinburg Chamber of Commerce and Hidalgo County Precinct 4 for  the COVID-19 Marquee Public Service Announcements in order to assist with County actions to facilitate compliance with public health measures to mitigate the spread of the virus and with provisions of economic support in connections with addressing the ongoing COVID emergency, the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.";
 
2. Pursuant to Texas Interlocal Cooperation Act ("Act"), Chapter 791, et seq., code 791, discussion and consideration to enter into an Interlocal Cooperation Agreement by and between the City of Edinburg Chamber of Commerce and Hidalgo County Precinct 4 in connection with the use of the EC of C Marquee for the dissemination of County public health measures to mitigate the spread of the COVID-19 virus and of all other public economic assistance programs available to eligible county residents.

(Audio Reference 22m:14s)

Judge Cortez stated that at the last meeting the court put a parameter on the amount of money that the court wanted to spend to advertise all the programs that they have, and requested clarification on Consent Agenda item 12.A.1 & 12.A.2,  and how it can be used.

Martha Salazar, from the Purchasing Department, clarified that Commissioner Torres had acknowledged that this was part of the campaign & strategy that was approved by the court last week.

Commissioner Eddie Cantu stated that he had not seen this item, and requested for further discussion before any action was taken. Commissioner Ellie Torres was in agreement to postpone any action on Consent Agenda items 12.A.1 & 12.A.2.

No action taken on Consent Agenda items 12.A.1 & 12.A.2.

The court proceeded to Consent Agenda item 12.B. (Audio Reference 24m:12s)
  Attachments:
  Agenda Briefing
  Draft ILA
 
             
B.   AI-77286   
Authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract, etc) as attached hereto for Hidalgo County for "General Maintenance, Service & Repairs at Hidalgo County Sheriff's Office Facilities" including the re-advertising if/when applicable/necessary. Subject to Legal Review

(Audio Reference 24m:12s)

Martha Salazar, from the Purchasing Department, requested approval subject to legal counsel’s final review, and approval as to form.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to legal counsel’s final review, and approval as to form.
                                                                              
 Vote: 5 - 0 – Unanimously

The court returned back to Regular Agenda item 5 - Open Forum (Audio Reference 24m:47s)
  Attachments:
  draft packet
  legal approval
  Memo of Specifications
 
             
C.   AI-77243   
Hidalgo County Juvenile Probation Department: Requesting permission to acknowledge Dr. Xavier Martinez submission of a  a thirty (30) day written notice of termination/cancellation of  Psychological Services provided to the Hidalgo County Juvenile Probation Department under contract  #C-17-296-02-08.
  Attachments:
  CANCELLATION NOTICE
 
             
D.   AI-77217   
Requesting authority to advertise for Abandoned and Unclaimed property on behalf of the Hidalgo County Sheriff's Department as set forth under Texas Code of Criminal Procedure Article 18.17 for items noted/identified on Exhibit "A" attached hereto.
  Attachments:
  Exhibit A
  Texas Code
 
             
E.   AI-77189   
Acceptance and approval of  payment app. #6 in the amount of $51,134.64 submitted by Sam Engineering and Surveying for the Pct. #1 Mile 6 West Road (Mile 9 to Mile 11) project.
  Attachments:
  Pay App #6
 
             
F.   AI-77191   
Acceptance and approval of the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc with authority for County Treasurer to issue payment after auditing procedures completed:
Project PO Number Inv. Date Inv. Number Inv. Amount
WA#1 785461 8/31/2020 11328284 4,263.58
WA#2 793535 8/31/2020 11328282 3,100.00
  Attachments:
  785461
  793535
 
             
G.   AI-77195   
Pct. #1:
Requesting acceptance & approval of invoice #11328259 in the amount of $600.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
  Attachments:
  Inv#11328259
 
             
H.   AI-77196   
PCT. #1:
Acceptance and approval of invoice #11328283 in the amount of $46,432.00 submitted by L & G Consulting Engineers, Inc.for Mile 10 Project (Mile 6-FM1015) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
  Attachments:
  Inv#11328283
 
             
I.   AI-77198   
Acceptance and approval of invoice #11328279 in the amount of $60,559.55 submitted by L & G Consulting Engineers, Inc.: project FM 88 Project (5th St.- FM 1925) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
  Attachments:
  Inv#11328279
 
             
J.   AI-77194   
PCT. #1 (1315):
Acceptance and approval of invoice #11328281 in the amount of $13,318.35 submitted by L&G Consulting Engineers, Inc. for Mile 6 Project (M11-SH107) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
  Attachments:
  11328281
 
             
K.   AI-77247   
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
Project Name Invoice Date Invoice #      Amount  PO#
Dicker Road Project (WA#2) 08/31/20 11328260 $  2,297.33 778854
Dicker Road Project (WA#1) 08/31/20 11328261 $  1,992.32 762740
Cesar Chavez Road Project (WA#2) 08/31/20 11328285 $38,344.77 796794
Cesar Chavez Road Project (WA#3) 08/31/20 11328286 $15,968.25 795673
Nolana Loop Project  08/31/20 11328287 $31,328.52 760468
Eldora Road Project  08/31/20 11328288 $12,218.98 764302
SH107/Bus 281 Rd & Drain Improv Prj (WA#2) 08/31/20 11328289 $50,384.42 788634
Cesar Chavez Road Project (WA#1) 08/31/20 11328294 $15,556.69 732294
SH107/Bus 281 Rd & Drain Improv Prj (WA#1) 08/31/20 11328295 $15,947.07 750481
  Attachments:
  Inv#11328260
  Inv#11328261
  Inv#11328285
  Inv#11328286
  Inv#11328287
  Inv#11328288
  Inv#11328289
  Inv#11328294
  Inv#11328295
 
             
L.   AI-77280   
Approval of Application for Payment No. 9 in the amount of $568,868.24 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E.
  Attachments:
  Pay App No. 9
 
             
M.   AI-77193   
Requesting approval of payment for Invoice#202113 in the amount of $825.00 submitted by TEDSI Infrastructure Group for professional engineering services provided under Contract C-12-119-07-31 (WA# 3) for the Pct 2 Dicker Road Project.
  Attachments:
  Inv#202113
 
             
N.   AI-77190   
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
Project Name        Invoice Date Invoice # Amount PO#
Las Milpas Park Youth Facility Project 09/01/20 20245 $  9,437.13 767363
Military Highway Extension Project (WA#2) 09/01/20 20246 $15,891.78 770537
Military Highway Extension Project (WA#4) 09/01/20 20247 $  9,223.15 818820
Regional Linear Park Project Phase II (WA#1) 09/01/20 20248 $  6,814.98 790326
Valle Alto Park Youth Facility Project 09/01/20 20249 $  3,865.03 792886
Dicker Road Project 09/01/20 20250 $69,335.69 803856
Regional Linear Park Project - Ph I&II (WA#2) 09/01/20 20251 $  6,273.01 813382
  Attachments:
  Inv#20245
  Inv#20246
  Inv#20247
  Inv#20248
  Inv#20249
  Inv#20250
  Inv#20251
 
             
O.   AI-77213   
Requesting approval of the following invoice (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers:
 
Invoice No. Date Project PO No. Amount
11328269 8-31-2020 Veteran Blvd. WA #3 772041 $19,672.50
  Attachments:
  Invoice
 
             
P.   AI-77187   
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
Invoice No. Date Project PO No. Amount
11328268 8-31-2020 Liberty Rd. WA #4 735736 $  36,200.00
11328262 8-31-2020 Liberty Rd. WA #3 735526 $  37,547.53
11328258 8-31-2020 Liberty Rd. WA #5 818290 $  53,700.00
11328280 8-31-2020 Mile 3 WA#2 720579 $  22,290.50
11328271 8-31-2020 Mile 3 WA#4 771660 $  21,309.79
11328270 8-31-2020 FM 676 WA #2 806793 $212,160.00
  Attachments:
  Invoices - L&G Eng.
 
             
Q.   AI-77236   
Approval of the following invoices (for processing and payment) as submitted by contracted engineer; L&G Engineers and B2Z Engineering, for projects located in Pct.4 listed below. 
 
Invoice Date P.O. Number Project Invoice # Invoice Amount
8/31/2020 785986 FM1925 10th to McColl WA#2 11328265 $  8,559.71
8/31/2020 739761 FM1925 Wallace Rd to 10th 11328240 $14,266.02
8/31/2020 725312 FM1925 10th to McColl WA#1 11328264 $  6,564.10
8/31/2020 728311 FM2220 Ware Rd Project FM676 to FM1925 11328267 $  6,355.86
8/31/2020 703928 FM1925 - FM907 E. to SH68  11328256 $  4,750.00
8/31/2020 785987 FM 1925 WA#3 Alamo Rd to Sharp 11328263 $  9,468.00
9/1/2020 811749 Mechanical Shop 40092 $  4,115.96
  Attachments:
  Aug 2020 Invoices
 
             
R.   AI-77184   
  Attachments:
  INVOICE
 
             
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 8th day of September, 2020

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Carolyn Thornton, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 8, 2020.

Signed this 14th day of September 2020




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Carolyn Thornton, Deputy
 

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