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SPECIAL MEETING - September 8, 2020

BE IT REMEMBERED, that on this 8th day of September A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE ELLIE TORRES
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

AGENDA
DRAINAGE DISTRICT 
BOARD OF DIRECTORS
September 8, 2020
9:45 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via videoconference.  Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.


 

             
1.   Roll Call (Audio Reference 01m:43s)

Judge Cortez called the meeting to order at 9:47 A.M.

All members of the board were present during the roll call, with the exception of Commissioner Cantu and Commissioner Flores. Commissioner Flores and Commissioner Cantu joined the meeting at a later time.
             
2.   Prayer (Audio Reference 02m:05s)

Jaime Salazar offered the prayer.

Commissioner Cantu joined the meeting.
             
3.   Open Forum (Audio Reference 02m:40s)

There were no Open Forum participants.
             
4.   Approval of Consent Agenda (Audio Reference 02m:50s)

The court motioned to approve the Consent Agenda. No Consent Agenda items were pulled for further discussion.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval of the Consent Agenda.

Vote: 4 - 0 – Unanimously
             
5.   General Operations:
             
A.   AI -77285    Discussion and possible action regarding the nomination of individuals to the Texas General Land Office CDBG-MIT Citizen Advisory Committee. (Audio Reference 03m:20s) 

Jaime Salazar stated that the nominees for the Texas GLO CDBG-MIT Citizens Advisory Committee are Raul Sesin, Commissioner Fuentes, and Commissioner Torres. 

On motion as presented by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval of the nominees presented for item 5.A.
                                                                              
 Vote: 4 - 0 – Unanimously
             
6.   2018 Bond Referendum Projects:
             
A.   AI -77220    1.  Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to the CSP No. HCDD1-20-044-08-19 “Old La Blanca & Mile 10 N. - 2018 Bond Referendum Project #28” (Audio Reference 04m:55s) 
.
FIRM NAME: SCORE: RANK
Venser Contractors, LLC 91.00  
Go Underground, LLC 86.07  
Jimmy Closner & Sons Construction Co., Inc. 73.88  
Saenz Utility Contractors, LLC 68.74  
IOC Company, LLC 66.53  
Artillery, LLC 64.51  
Sal Construction Management, LLC 56.82  

On motion by as presented COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 6.A.1.
                                                                              
 Vote: 4 - 0 – Unanimously

2.  Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of: Venser Contractors, LLC, for the provision construction services for:  “Old La Blanca & Mile 10 N. - 2018 Bond Referendum Project #28” (Audio Reference 07m:19s) 

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 6.A.2.

Vote: 4 - 0 - Unanimously 
  Attachments:
  Scoring-Evaluation Grid
 
             
B.   AI -77226    1.  Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to the CSP No. HCDD1-20-043-08-19 “Malone Drive & Pomelo Road -2018 Bond Referendum Project #18” (Audio Reference 07m:43s)
.
FIRM NAME: SCORE: RANK
Venser Contractors, LLC 91.00  
Go Underground, LLC 85.41  
Jimmy Closner & Sons Construction Co., Inc. 78.70  
Saenz Utility Contractors, LLC 68.59  
IOC Company, LLC 67.20  
Sal Construction Management, LLC 64.86  
Artillery, LLC 56.01  

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 6.B.1.
                                                                              
 Vote: 4 - 0 – Unanimously

2.  Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of:  Venser Contractors, LLC, for the provision construction services for: “Malone Drive & Pomelo Road -2018 Bond Referendum Project #18” (Audio Reference 08m:24s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 6.B.2.
                                                                              
 Vote: 4 - 0 – Unanimously
  Attachments:
  Scoring-Evaluation Grid
 
             
C.   AI -77235    1. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements, H&R Lease Service, LLC, for RFB No. HCDD1-20-042-08-19, “Mission Lateral (Section II) -2018 Bond Referendum Project No. 26", for the Base Bid in the total amount of $2,280,727.20, as recommended by project engineer, L&G Engineering (subject to Legal Review and Compliance with HB1295). (Audio Reference 08m:46s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 6.C.1.
                                                        
 Vote: 4 - 0 – Unanimously

2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". (Audio Reference 09m:23s)

Commissioner Flores joined the meeting.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 6.C.2.

Vote: 5 - 0 – Unanimously
  Attachments:
  Bid Award Recommendation and Tabulation
 
             
D.   AI -77240    1. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements, Gonzalez Engineering & Management, LLC, for RFB No. HCDD1-20-040-08-19, “3 3/4 Mile Rd. & Shuerbach Rd. -2018 Bond Referendum Project No. 2", for the Base Bid in the total amount of $1,235,975.00, as recommended by project engineer, Javier Hinojosa Engineering (subject to Legal Review and Compliance with HB1295). (Audio Reference 09m:52s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 6.D.1.

Vote: 5 - 0 - Unanimously 

2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". (Audio Reference 10m:33s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on item 6.D.2.

Vote: 5 - 0 - Unanimously 
  Attachments:
  Bid Award Recommendation and Tabulation
 
             
E.   AI -77231    Requesting acceptance and approval of Work Authorization No. 3 for the provision of Construction Materials Testing Services for:  "Las Milpas -2018 Bond Referendum Project #17" in the amount of $117,944.50, through awarded Contract No. C-HCDD1-20-027-05-19, with B2Z Engineering, LLC., for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review). (Audio Reference 11m:00s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 6.E.

Vote: 5 - 0 – Unanimously
  Attachments:
  WA-3
 
             
F.   AI -77288    Requesting approval of  Change Order No. 2  reflecting an increase in the amount of $68,501.00 and twenty (20) additional construction calendar days, in connection with contract No. C-HCDD1-19-074-11-26 -Hidalgo County Drainage District No. 1 "Mission Lateral (Section I) -2018 Bond Referendum project #26" with  Saenz Brothers Construction as recommended by project engineer, Damien B. Tijerina, P.E., L&G Engineering (subject to compliance to HB1295). (Audio Reference 11m:30s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 6.F.

Vote: 5 - 0 – Unanimously
  Attachments:
  Ch Ord 2
 
             
7.   2012 Bond Referendum - 2013 Bond Series:
             
A.   AI -77262    1. Requesting approval to accept CSP response and award the negotiated Construction Contract, including Best and Final Offer, for the project:  "Delta Regional Water Management Project Phase I (Panchitas Detention Pond) -2013 Bond Series" (Contract No. C-HCDD1-20-038-09-08)  to Saenz Brothers Construction, LLC, in the total amount of $876,131.00 (base bid) as approved for negotiations by the Board of Directors on August 18, 2020 (Agenda Item No. 76926). (Subject to Legal Review and Compliance with HB1295). (Audio Reference 12m:03s).

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on item 7.A.1.

Vote: 5 - 0 -Unanimously 

2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits.  The original contract price may not be decreased by 18% or more without consent of the contractor. (Audio Reference 12m:42s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 7.A.2.
                                                                              
 Vote: 5 - 0 – Unanimously
  Attachments:
  BAFO
  Agenda Minutes Authority to Negotiate Contract
 
             
B.   AI -77246    Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:  Jackson Drain Improvement-Budget:310

1. Acceptance of Certificate of Substantial Completion from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-048-09-25 Jackson Drain Improvements. (Audio Reference 13m:11s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 7.B.1.
                                                                              
 Vote: 5 - 0 – Unanimously

2. Application for Payment No. 5 in the amount of $80,650.13 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-048-09-25 Project Engineer: Jose N. Saldivar,P.E.-HCDD1 PO#636129-19 (Audio Reference 13m:30s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on item 7.B.2.
                                                                              
 Vote: 5 - 0 – Unanimously
  Attachments:
  COSC-JACKSON DRAIN
  PMT#5-JACKSON_CASTLE
 
             
8.   General Fund:
             
A.   AI -77232    Requesting authority to advertise and approval of RFB packet (requirements, specifications and plans) developed by HCDD1 Project Engineer, Jose Noe Saldivar, P.E., Engineer IV, for: Hidalgo County Drainage District No. 1 -"Ditch 47 & Ditch 350 Improvements (Mile 6 1/2 Crossing, Mile 10 N Crossing, Irrigation Canal Crossing, & Mile 9 N Crossing) -RFB No. (Audio Reference 13m:30s)HCDD1-20-053-09-30, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required. (Audio Reference 13m:55s)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on item 8.A.

 Vote: 5 - 0 - Unanimously
  Attachments:
  Specs Front End Docs
  Plans
 
             
9.   Right of Way Acquisitions:
             
A.   AI -77264    Requesting approval of closing documents for Parcel 24-E6 as it relates to Project 24 of the 2018 Drainage Bond Program - Mile 9 N & FM 1015 project and authority for the Chairman of the Board to execute documents, pending final legal review. (Audio Reference 15m:13s)

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval on item 9.A.

Vote: 5 - 0 – Unanimously
  Attachments:
  P24-E6
 
             
10.   Closed Session: (Audio Reference 15m:34s)
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:

The court did not proceed into item 10 - Closed Session.
             
A.   Real Property (Tex. Gov't Code 551.072)

Reference item 11.A.
             
B.   Personnel Matters (Tex. Gov't. Code 551.074)

Reference item 11.B.
             
C.   Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)

No action was taken on item 10.C.
             
11.   Open Session:

The court did not proceed into item 11 - Open Session.
             
A.   Possible Action of Real Estate Acquisition

No action was taken on item 11.A.
             
B.   Possible Action on Pending and/or Potential Litigation

No action was taken on item 11.B.
             
12.   Adjourn (Audio Reference 15m:44s)

Judge Cortez adjourned the meeting at 10:01 A.M.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval to adjourn the meeting.

Vote: 5 - 0 – Unanimously
             
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 8th day of September, 2020

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Carolyn Thornton, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 8, 2020.

Signed this 14th day of September 2020




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Carolyn Thornton, Deputy
 

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