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SPECIAL MEETING - September 15, 2020

BE IT REMEMBERED, that on this 15th day of September A.D., 2020, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RICHARD F. CORTEZ

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE ELLIE TORRES
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
September 15, 2020
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. (Audio Reference 31m:29s)

Valde Guerra requested that the court pull Consent Agenda items: 4.B.1.A, 7.L, 7.O.1,  & 7.O.2.

The court motioned to approve the remainder of the Consent Agenda, without Consent Agenda items: 4.B.1.A, 7.L, 7.O.1,  & 7.O.2.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval of the remainder of the Consent Agenda, without Consent Agenda items: 4.B.1.A, 7.L, 7.O.1,  & 7.O.2.
                                                        
 Vote: 5 - 0 – Unanimously

The court proceeded to Consent Agenda 4.B.1.A for further discussion. (Audio Reference 32m:05s)

             
1.   AI-77380   
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
  Attachments:
  Check Register
  ck register
 
             
2.   Auditor's Office:
             
A.   AI-77379    Presentation of Fund Information Report
  Attachments:
  letter & report
 
             
3.   2020 Intradepartmental transfers:
             
A.   AI-77340    2020 - PCT1 ADM (1200)
  Attachments:
  Transfer
 
             
B.   AI-77374    2020 - WIC EXTRA FUNDING COVID-19 (1292)
  Attachments:
  AI-77374 Extra Funding LIT 2020
 
             
C.   AI-77360    2020 - WIC Admin (1292)
  Attachments:
  AI-77360 WIC LT
 
             
D.   AI-77342    2020 - WIC ADMIN (1292)
  Attachments:
  LIT-Revised
 
             
E.   AI-77341    2020 - Public Affairs (1100)
  Attachments:
  LIT
 
             
F.   AI-77366    2020 - Health & Human Services Dept. / T.B. Fed (1293)
  Attachments:
  LIT
  Sal Projection
 
             
G.   AI-77325    2020 - Health & Human Services Dept. / TB State Local Match (1293)
  Attachments:
  LIT
 
             
H.   AI-77297    2020 - Health & Human Services Dept./ RLSS (1293)
  Attachments:
  LIT
 
             
I.   AI-77298    2020 - Health & Human Services Dept. / ELC-COVID (1293)
  Attachments:
  LIT
 
             
J.   AI-77299    2020 - Constable Pct. 2 (1100)
  Attachments:
  Transfer
 
             
K.   AI-77302    2020 - Texas A&M AgriLife Extension Service (1100)
  Attachments:
  LIT
 
             
L.   AI-77293    2020 - Planning Dept. (1100)
  Attachments:
  LIT091520B
 
             
4.   Planning Department:
             
A.   AI-77307    1.  Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)

2.  Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
  Attachments:
  Plats Attested
  Pct 1 Cert Plat & Utility Status 09-15-2020
  Pct 1 Water Service Availability 09-15-2020
 
             
B.   AI-77318    1.)  PIPELINE AND UTILITY PERMITS
a. Applicant: Fiberlight (Segment #CC01593B)
Proposed location of Fiber Optic Cable:Starting at the northwest corner at the intersection of Mile 3 West Road and Mile 13 ½ North Road a (2) 1 ¼” HDPE SDR-11 Conduits will be extended west along the south side of Mile 13 ½ North Road to the intersection of Mile 4 West Road.  From this intersection another (2) 1 ¼” HDPE SDR-11 Conduits will be extended south along the west side of Mile 4 West Road to the intersection of Mile 13 North Road.From this intersection another (2) 1 ¼” HDPE SDR-11 Conduits will be extended west along the south side of Mile 13 North Road to the intersection of Mile 5 North Road.  From this intersection another (2) 1 ¼” HDPE SDR-11 Conduits will be extended approximately 5,323’south along the west side of Mile 5 West Road ending with (1) 50’ slack coil handhole station. (Pct. 1)

(Audio Reference 32m:05s)

Valde Guerra stated for the record, that the notarized application has been received, and will be submitted to all the appropriate parties.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval as stated above for Consent Agenda item 4.B.1.A
                                                        
 Vote: 5 - 0 – Unanimously

The court proceeded to Consent Agenda item 7.L for further discussion. (Audio Reference 32m:28s)
 
b. Applicant: Fiberlight (Segment # Reyna Tech/STX 142459)
 Proposed location of Fiber Optic Cable:(2) 1 ¼” HDPE SDR-11 Conduits line extension of approximately 964’ along the south side of Jim Street ending with (1) 100’ slack coil handhole station.  (Pct. 1)
  Attachments:
  fiberlight notarized stamp page
  Fiberlight #CC01593B
  Reyna Teck#STX142459
 
             
5.   Tax Refunds:
             
A.   AI-77301   
No. Account Number Payer Amount
1 P3900.03.000.0001.00 ALMONDINE PROPERTIES LLC $4,725.39
2 S3004.99.000.011A.07 RYAN TAX COMPLIANCE SERVICES LLC $5,602.14
  Attachments:
  ComCourt09152020(OP)
 
             
B.   AI-77300   
No. Account Number Payer Amount
1 W3800.00.412.0000.03 GUERRA RENE $2,846.74
2 W3800.00.246.0000.06 FORD CLEVE MARCUS & MIRIAM E $4,211.24
  Attachments:
  ComCourt09152020(SUPP)
 
             
6.   Texas Agri-Life Extension:
             
A.   AI-77294    Texas A&M AgriLife Extension Service:
Approval of Service Level Agreement between Texas A&M AgriLife Extension Service and Hidalgo County regarding Information Technology Services.
  Attachments:
  legal approval
  SLA
 
             
7.  
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
             
A.   AI-77357   
Authority to advertise and approve procurement packet as attached hereto for Hidalgo County, Project No: 2020-018 "General Printing Services and Related Supplies" including re-advertising, if necessary.
  Attachments:
  Exhibit A
  draft contract
  Legal Approval
 
             
B.   AI-77368   
Approval to exercise the County's option to extend for a one (1) year term as provided in the current Interlocal Cooperation Agreement between Hidalgo County and the City of Weslaco, to provide commercial waste pickup and disposal services to the Hidalgo County Benito Bravo East Side substation under the same rates, terms & conditions
  Attachments:
  City Of Weslaco Agreement
  ICA
 
             
C.   AI-77373   
1. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund Expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for an Interlocal Cooperation Agreement between the City of Edinburg Chamber of Commerce and Hidalgo County Precinct 4 (located within close proximity of the downtown Edinburg & Courthouse Square) for  the COVID-19 Marquee Public Service Announcements in order to assist with County actions to facilitate compliance with public health measures to mitigate the spread of the virus and with provisions of economic support in connections with addressing the ongoing COVID emergency, the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.";
 
2. Pursuant to Texas Interlocal Cooperation Act ("Act"), Chapter 791, et seq., code 791, discussion and consideration to enter into an Interlocal Cooperation Agreement by and between the City of Edinburg Chamber of Commerce and Hidalgo County Precinct 4 in connection with the use of the EC of C Marquee for the dissemination of County public health measures to mitigate the spread of the COVID-19 virus and of all other public economic assistance programs available to eligible county residents.
  Attachments:
  ICA Executed
  Agenda Briefing-P4
  CC mins 082520-CARES Act (Purch)
  ILA (apprvd as to form)
 
             
D.   AI-77356   
Approval of Application for Payment No. 2 in the amount of $938,887.51 for the Pct 1 M6W (M9-M11) Project submitted by contractor, Texas Cordia Construction, LLC. 
  Attachments:
  Pay app
 
             
E.   AI-77249    Requesting approval and authorization to pay final invoice (payment app) for project p.o. # 815203 (prior reference 805943), CCE: 74210-0054, for the Hidalgo County Sewer Line at Texas A &M Extension Service (old DPS) for the amount of $25,187.69 submitted by Centennial Contractors, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor
  Attachments:
  inv.
 
             
F.   AI-77256    Requesting approval and authorization to pay final invoice for project P.O. # 814922, CCE: 74210-0083, for the Hidalgo County Weslaco Juvenile Detention for the amount of $5,887.77 submitted by Centennial Contractors, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor
  Attachments:
  inv.
 
             
G.   AI-77292   
Requesting authority to advertise with approval of RFB procurement packet (ie., specifications-requirements, legal notice, etc.,) as attached hereto for: Hidalgo County - "Laboratory Services" RFB 2020-368-xx-xx-TDL including the re-advertising when/if applicable.
  Attachments:
  Exhibit "A"
  draft contract
  legal approval
  Legals Approval
 
             
H.   AI-77309   
Authority to advertise and publish a Request for Qualifications (RFQ) for "Professional Physician Services" for  both Hidalgo County Juvenile Justice Facility and Juvenile Boot Camp Facility with approval of procurement packet. Including the readvertisement if and when applicable.
  Attachments:
  RFQ-Requirements
  Draft Contract
  Legal Review
 
             
I.   AI-77312    Pct. #4 - Approval of Restatement of Public Purpose Declaration [C-AI# 75960/ CC 06/16/20] to add additional items including, but not limited to pedometers along with previous listed items Exhibit A attached.
  Attachments:
  AI 74718
  AI 75344
  AI 75559
  AI 75960
  Exhibit A
 
             
J.   AI-77327    Requesting authority to advertise and approval of RFB No. 2020-339-10-07-JJR for the project titled: "LEASE OF OFFICE SPACE-ALAMO," including re-adverting when/if applicable. 
  Attachments:
  legal approval
  DRAFT PACKET
  specs
 
             
K.   AI-77328    Requesting authority to advertise and approval of RFB No. 2020-341-10-07-JJR for the project titled: "LEASE OF OFFICE SPACE-McALLEN " for the Hidalgo County WIC Program including re-adverting when/if applicable. 
  Attachments:
  Legal approval
  DRAFT PACKET
  memo
 
             
L.   AI-77329   
Approval to exercise the County's option to utilize the first (1st) one year renewal/extension term under contract C-19-109-09-24 for Arbitrage Rebate Compliance Services for Hidalgo County with BLX Group, LLC (under same rates, terms and conditions). (Audio Reference 32m:32s)

Martha Salazar, with the Purchasing Department, stated that the observation has been addressed, and recommended approval.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, ELLIE TORRES, the Court made a UNANIMOUS vote of approval on Consent Agenda item 7.L.
                                                                              
 Vote: 5 - 0 – Unanimously

The court proceeded to Consent Agenda item 7.O.1 for further discussion. (Audio Reference 33m:15s)
  Attachments:
  Auditors-DBM Ok to Renew
  Signed Renewal
  Form 1295
 
             
M.   AI-77332   
Ratification of contract #C-19-107-06-18 for Repairs, Installation & Removal of Communications Radio Tower & Miscellaneous Equipment (on an as needed basis) for Hidalgo County Sheriff's Office with South Texas Communications to exercise 60-day grace period beginning on July 23, 2020 and expires on September 21, 2020.
  Attachments:
  1295
  CONTRACT
  1295 ack
 
             
N.   AI-77333   
Approval of Application for Payment No. 18 in the amount of $147,112.98 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E.
  Attachments:
  Pay App No. 18
 
             
O.   AI-77334   
1.   Ratification of contract, C-19-073-06-18 for Repairs, Installation & Removal of Communications Radio Tower & Miscellaneous Emergency Equipment on all County Units (on an as needed basis) for Hidalgo County Sheriff's Office with South Texas Communications to exercise 60 day grace period, from August 13, 2020 - October 12, 2020;

(Audio Reference 33m:15s)

Martha Salazar, with the Purchasing Department, requested that no action be taken on item 7.O.1.

No action was taken on Consent Agenda item 7.O.1.

 
2. Requesting to exercise the first of three one (1) year extensions of current contract, C-19-073-08-13, under the same rates, terms, and conditions with -South Texas Communications "Repair Removal and Installation and/or Purchase of Radios, Computers and Other Miscellaneous Emergency Equipment" expiring on August 12, 2021.

(Audio Reference 33m:20s)

Martha Salazar, with the Purchasing Department, stated for the record a request to approve ratification and request to exercise the first of three one (1) year extensions of current contract, C-19-073-08-13, under the same rates, terms, and conditions with -South Texas Communications "Repair Removal and Installation and/or Purchase of Radios, Computers and Other Miscellaneous Emergency Equipment" expiring on August 12, 2021.

On motion by COMMISSIONER PCT. 4, ELLIE TORRES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval as requested above for Consent Agenda item 7.O.2.

Vote: 5 - 0 - Unanimously 

The court proceeded back to the Regular Commissioners' Court Agenda item 5 - Open Forum. (Audio Reference 34m:04s) 
  Attachments:
  1295
  CONTRACT
  Notice of Renewal
 
             
P.   AI-77290   
"Restatement of Public Purpose" approved HCCC [12-30-19 C/AI#73740] for HC Pct. #1, specifically for the purchase of the following promotional items: polo shirts, vests, and jackets as uniform items to be worn by Precinct 1 employees in connection with public awareness, education, engaging/encouraging participation in the benefits of good nutrition, health and wellness at events to promote the initiative/program titled Tu Salud Si Cuenta.
  Attachments:
  Backup
  Allowable Expense
  Federal Withholding
  Precinct 1 Logo
  TSSC Logo
 
             
Q.   AI-77310   
Approval of the addition of fuel cards/users including , nut not limited to the following:

1. Hidalgo County Adult Probation Department - fuel card user
2. Hidalgo County Head start Program - fuel card user
3. Hidalgo County Information Technology Department - EL fuel card
 
  Attachments:
  Hidalgo County Adult Probation
  Hidalgo County Headstart Program
  IT FORM
 
             
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 15th day of September, 2020

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Carolyn Thornton, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 15, 2020.

Signed this 16th day of September 2020




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Carolyn Thornton, Deputy
 

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